07-26-2011 CC RPT 12 - Laserfiche WebLink

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Atirard ol'Convenhon CenterDes(gzi7 Brnl6iing- 4greeiiient 'Page -2 7. Authorize a supplemental appropriation in the amount of $36,000,000 to a project account as established by the Finance Division; 6. Authorize the City Manager, or his designee, to execute the Design /Build Agreement including making minor, non - substantive changes, and to sign all documents and instruments necessary to implement the Project; and 7. Direct staff to return to the City Council with final recommendations regarding the financing structure for the project within 90 days. BACKGROUND Seizing Our Destiny, Strategic Route 6 "Around the City, Around the Year, Around the Clock" identifies modernization and expansion of the Convention Center as a key exemplary initiative that will generate downtown vitality by drawing residents to events and introducing greater numbers of visitors to Riverside. This project has been anticipated by the City Council since 2006 when it was included in the Riverside Renaissance Initiative. Conceptual planning of this project began in 2008 with the hiring of Holt Architects to study the existing building and analyze options for expansion. Periodic updates were provided to the City Council and a stakeholder working group was formed to solicit input. Five design options were developed based on stakeholder feedback and site conditions and on June 22, 2010 the City Council held a workshop and provided direction to staff. On January 18, 2011 the City Council authorized staff to issue a Request for Proposals for Design /Build Services for the Convention Center Expansion and Renovation Project (RFP No. 1241). The building assessment and early design work already completed by the architectural consultant was incorporated in the RFP as reference material and made available to prospective proposers to expedite the design phase and provide comprehensive information relative to the building structure, systems and plaza. In summary, the RFP requested proposals to design and construct the following components: a 10,000 sf expansion of the Ben Lewis Hall; new 4,000 sf ballroom; additional breakout and meeting rooms and storage space; new air walls in the exhibit halls and ball rooms; new roof; renovation of existing kitchen with a new refrigeration room; new green room; ADA access including escalators and elevators; expanded pre- function areas; additional restrooms; energy efficient systems; seismic retrofit; enhanced facades, and a completely renovated plaza. Prospective firms were required to review the information provided in the RFP and exercise independent design judgment to modify the preliminary conceptual plans in order to propose the best design and construction to meet the expansion and renovation needs of the Center. The Development Department received proposals from eight (8) qualified design /build firms: Turner Construction Company (Anaheim, CA), Bayley Construction (Santa Ana, CA), Austin Commercial (Los Angeles, CA), Tilden -Coil Constructors (Riverside, CA), Stronghold Engineering /RC Construction (Riverside, CA), CW Driver (Pasadena, CA), and USS Cal Builders (Stanton, CA). All proposals were evaluated and scored by a panel that included staff representatives from the Development and Planning Departments and outside representation from the Riverside County Economic Development Agency and the Convention Center operator. The panel evaluated and scored the proposals using the performance criteria defined in the RFP which included design /build firm technical and project experience; design and management proposal; project milestone scheduling; and pricing. Three (3) companies that best met the requirements of the RFP were Wa