04-27-2004 CC RPT 25 - Laserfiche WebLink

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People Serving Peol~le CITY OF RIVERSIDE CITY COUNCIL MEMORANDUM Kiverside Ali-America City HONORABLE MAYOR AND CITY COUNCIL DATE: April 27, 2004 ITEM NO.: 25 SUBJECT: BID NO. 6103; DARIO VASQUEZ PARK IMPROVEMENTS PROJECT; CONSTRUCTION CONTRACT AWARD - FU~D£ TRANSFER BACKGROUND: This project, if awarded as recommended, will provide recreational improvements to the existing Dario Vasquez Park, located at 2380 14th Street. The proposed improvements include new concrete walkways; new area lighting; a new children's playground; removal and replacement of the existing basketball court; a new picnic shelter with site furnishings; a park sign within a new retaining wall; and, a new automated irrigation system and landscaping for the entire site. These improvements bring the site into compliance with current ADA requirements and CPSC safety guidelines, and will provide a refurbished recreational space for the long term enjoyment of the community. Bid documents were issued to 35 bidders resulting in the submittal of nine (9) bids opened on February 4, 2004. Per the attached Purchasing Services Manager's Bid Award Report (Attachment I), the lowest responsive and responsible bid for the project was submitted by Los Angeles Engineering, Inc., since the low bidder was determined based on the total amount bid on the Base Bid alone. Their Base Bid is approximately 20% below the engineer's estimate; and, their total bid for all bid items, including all additives, is about 3% below the engineer's estimate. Staff has reviewed the references provided from Los Angeles Engineering, Inc., and no negative information has been discovered. Further, the State Contractor's Licensing Board records indicate that the bidder's license is current, active, and in good standing. The Park and Recreation Department therefore recommends that a construction contract in the total amount of $544,576.37 be awarded to Los Angeles Engineering, Inc. for Dario Vasquez Park Improvements as follows: Bid Schedule I- Base Bid: Item I-A, Dado Vasquez Park Improvements ($376,376.37); Bid Schedule II - Additive Bid Items: II-A, Picnic Shelter with Concrete Walk and Pad ($50,000.00); II-B, Additional Site Furnishing ($6,200.00); II-C, New Basketball Court ($44,000.00); II-D, Landscape Lighting ($61,000.00); and, II-E, New "CalSense" Irrigation Controller ($7,000.00). Because Dado Vasquez Park is located in a 100-year flood plain, and HUD-funded projects located within this flood plain require not only extensive environmental reviews, but also must obtain and pay for flood insurance in perpetuity for all improvements so located, to proceed with the use of HUD funds would exceed the 60 day expiration date for the present bid opening. Consequently, staff asked the low bidder to extend their bid beyond the 60~days specified in the bid documents. Los Angeles Engineering, Inc. agreed to do so per their letter of February 20, 2004 (See Attachment II). After careful consideration of all options, it is the recommendation of staff that the CDBG funding for this project be exchanged with funds from other eligible projects.