08-16-2022 CC RPT 38 - Laserfiche WebLink

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City °JArts &Innovation City Council Memorandum IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 16, 2022 FROM: LIBRARY DEPARTMENT WARDS: ALL SUBJECT: PURCHASE OF LIBRARY MATERIALS FROM BIBLIOTHECA LLC., IN THE AMOUNT OF $154,756 ISSUE: Approve the purchase of Library materials including adult and youth e -books, cataloging services, processing services, e -audio, tax and shipping, and cloudlink from Bibliotheca LLC., of Norcross, GA., in the amount of $154,756. RECOMMENDATION: That the City Council approve the purchase of Library materials from Bibliotheca LLC., of Norcross, GA., in accordance with Purchasing Resolution 23218, Article 4, Section 405, in the amount of $154,756. BACKGROUND: The Riverside Public Library Purchases Library materials periodically as needed through Bibliotheca LLC. (Bibliotheca). The purchase is over $50,000 and requires City Council approval. DISCUSSION: Bibliotheca provides complete library services internationally, including e -books, cataloging, subscription services, supplies and furnishings. The Riverside Public Library relies on the services provided by Bibliotheca for the purchase of e -books for adults and youth, and cataloging. Purchasing Resolution 23812, Section 602 (I) states Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: When the Procurement is subject to Section 405 of this Resolution, which generally allows for books, journals, maps, publications and other supplies peculiar to the needs of the library to be made through Informal or Negotiated Procurement subject to the provisions of Section 808(d) of the City Charter; Article 4 Section 405 states Riverside Public Library Exception. The following supplies, materials and services are determined to be peculiar to the needs of the Library Department through City Charter Section 808(d). If it appears to the Manager to be in the best interest of overall economy and efficiency of the City to do so and is within existing budget appropriation, be acquired by Informal Procurement or Negotiated