07-29-1993 RACC RPTS - Laserfiche WebLink

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this case, no document is referred to in the report. Accord- ing to the then Property Services Manager,.Councilman Clifford contacted him and requested a copy of the lease attached to the report. The Property Services Manager then delivered a copy of the January 15 draft lease to the City Clerk's Office to be attached to the report. It was never staffs intent to have the draft lease attached to the Council report have be considered as a final document. I am positive staff never would have characterized it as such since by the 21st we already had a second draft of the lease prepared. Unfortunately, at that time the City Clerk did not tape record the Council meetings; therefore, there is no specific record of the discussion on this matter. For your information, the first draft of the lease was prepared on January 15, the second on January 17, the third on January 29 and the final lease was drawn up and signed on January 31, 1992. Staff's interpretation of the Council's action on January 21 was that we were to negotiate an agreement with Golden State Golf Centers which would produce a lease that would bring about the actions outlined in their proposal to the City. Obviously, this is not the understanding of at least some of the Council members and I apologize for the misunderstanding. Again, I stand behind the statement that the staff in no way represented that the draft lease attached to the January 21, 1992 City Council report was the final lease. As pointed out earlier, we already had revised this draft by the time the Council meeting occurred and I find it difficult to believe that we would not have stated that at the meeting, although I have no record of such. Neither the Property Services Manager or I would have anything to gain by not relating the latest information to the City Council about our attempt to produce a final lease. In summary, if any Council member felt that the lease attached to the report was the final lease, we were in error to not bring the final lease document back to the Council for approval. Our new process should avoid this occurrence in the future. WHAT ARE THE SIGNIFICANT DIFFERENCES IN THE FIRST DRAFT LEASE AND THE FINAL LEASE? Agenda Draft Final Lease Term 25 years 10 years, with 3 five year options to extend. 2