07-29-1993 RACC RPTS - Laserfiche WebLink

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CITY Ca►F RIVER sa77E INTER OF'F'ICE MEMO TO: Honorable Mayor & City Council FROM: Larry Paulsen Assistant City Manager DATE: July 23, 1993 SUBJECT: FAIRMOUNT PARK GOLF COURSE LEASE At Wednesday's Recreation and Cultural Committee meeting a question was raised about the lease which is currently in effect with the current lessee of the Fairmount Park Golf Course. The question arose because at least one Councilmember thought a lease attached to a City Council report dated January 21, 1992 was the final lease. This is not the case, since the final lease was not prepared and signed until January 31, 1992. The question that arises from this issue is, how could a lease change after a document was shown to the City Council? In 1992, and for many years prior to that, it was common practice that leases and contracts were not necessarily prepared and finalized prior to Council action. In short, the City Council authorized staff to finalize these documents with, in some cases, broad authorization. IT SHOULD BE NOTED THIS PRACTICE HAS CEASED AS A RESULT OF A DIRECTIVE FROM THE CITY MANAGER AND CITY ATTORNEY ON JUNE 24, 1993. A copy of this directive is attached. AS TO THE SPECIFIC LEASE IN QUESTION, AN INVESTIGATION REVEALS THE FOLLOWING: City staff had put out a Request For Proposals for the operation of the Fairmount Park Golf Course during the later part of 1991. A Committee was created to review these proposals and make a recommendation as to who should be selected. To all parties involved, time was of the essence in that the then current operator of the course was not maintain- ing it in satisfactory fashion and it was important to get a new operator on the premises as soon as possible. In December, 1991 the Committee selected Golden State Golf Centers as the successful proposer. On January 13, 1992 the Committee's recommendation was taken to the Park & Recreation Commission for its approval. As a result of the Committee's and Commission's recommendation, a report was prepared for the City Council agenda of January 21, 1992. I personally prepared the report. It was written in such a way as not to reference any specific lease document since we had no final lease. When I prepare a report with a specific attachment for approval, I always reference such a document in my report. In 1