11-19-2002 CC RPT 30 - Laserfiche WebLink

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CITY OF RIVERSIDE ill-America People Serving 1998 People HONORABLE MAYOR AND CITY COUNCIL DATE: November 19, 2002 ITEM NO: 30 SUBJECT: WAIVER OF FORMAL COMPETITIVE BIDDING PROCEDURE FOR GREENWASTE DISPOSAL WITH BURRTEC WASTE INDUSTRIES; FIRST AMENDMENT TO GREENWASTE TIPPING AGREEMENT; RESOLUTION AUTHORIZING WAIVER AND FIRST AMENDMENT TO GREENWASTE TIPPING AGREEMENT BACKGROUND: Greenwaste collected from the City of Riverside was previously taken to Inland Empire Composting (IEC) for processing from 1995 to April 2002. The greenwaste was processed by IEC on a City owned parcel on Key Street in the City of Colton. On April 9, 2002, the City terminated IEC's lease and instructed IEC to cease delivery of all material by April 13, 2002. This action was taken because of IEC's numerous lease violations and the ongoing investigation by State Regional Water Quality Board. Although not equipped to handle greenwaste, the City and County began taking greenwaste to the Robert A. Nelson (RAN) Transfer Station. Concurrently, the Riverside County Board of Supervisors approved the establishment of an interim greenwaste grinding facility at the transfer facility. The interim approval allowed the operator an initial period of 90 days with extensions until December 3, 2002, provided the operation did not generate complaints of dust and odor. This period would allow the County, City and the transfer station operator to investigate more permanent solutions. Since April, the greenwaste operation has proceeded well with no complaints of dust or odor and the station operator has been able to meet the County's request to remove all material within 48 hours of its arrival. During this period, the County, City staff and the station operator have considered alternatives other than processing greenwaste at the transfer station. City and County staff does not believe that competitively bidding greenwaste processing is a viable alternative due to the lack of local financially stable companies with a long-term history of environmental compliance. At this time, staff from the city and County believe that the best approach to securing a viable long term solution to greenwaste disposal is to construct a permanent greenwaste grinding and processing facility at the transfer station. However, construction of such a facility cannot begin until the recyclable materials recovery facility (MRF) currently under construction at the transfer station is complete in June 2003. Therefore, the expected date for completion of a greenwaste facility is not until early 2004. In the interim, Riverside County Waste Management will be returning to the Board of Supervisors the first week of December to request an extension of the chipping and grinding operation at the RAN Transfer Station. While Riverside County Waste Management Board staff does not anticipate denial of this request, in the event their request is denied, city and county staff will be required to search for another chip and grind operation or to landfill the material. Landfilling the material will jeopardize city and county diversion numbers required under AB939. Until then, the County will allow continuation of the interim operations. The County has requested the City to enter into a long term agreement to deliver our greenwaste to the facility. This is similar to our agreements for household solid waste and recyclables. Staff is requesting Council approve an amendment to the Greenwaste Tipping Agreement with Burrtec Waste Industries, initially approved by City Council on May 21, 2002, to extend the term from October 31, 30-1