12-11-2012 CC RPT 32 - Laserfiche WebLink

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CWAN'OFF ("rYy p� Y rØw7'�11JA�� ;p A , � .� , c � City Council Memorandum TO: HONORABLE MAYOR AND CITY COUNCIL DATE: December 11, 2012 FROM: COMMUNITY DEVELOPMENT DEPARTMENT ITEM NO: 32 WARDS: ALL SUBJECT: PURCHASE AND INSTALLATION OF FURNITURE FOR THE RECONFIGURATION OF A PORTION OF THE COMMUNITY DEVELOPMENT DEPARTMENT THIRD FLOOR OFFICE SPACE ISSUE: The issue for City Council consideration is the issuance of a Purchase Order for the purchase and installation of furniture for the proposed reconfiguration of a portion of the Community Development Department to accommodate the merger with the former Development Department. RECOMMENDATIONS: That the City Council: 1) Approve the issuance of a Purchase Order for the purchase and installation of office furniture in the amount of $64,669.53 to G/M Business Interiors of Riverside, California, in accordance with Purchasing Resolution 21182, Section 201 (h); and 2) Approve 10% in change order authority for possible additional furniture and storage requirements. BACKGROUND: In 2011, Assembly Bills ABx1 26 and ABx1 27 eliminated redevelopment agencies in California. As a result, the City Manager implemented certain strategic organizational changes that included merging the Development Department with the Community Development Department as documented in the 2012/2013 City Manager's Budget Message. One of my initial actions as Community Development Director was to implement the merger by blending the Community Development and Development departments into one team focused on city building and community investment. To that end I have integrated several former Development Department divisions with the Planning division to create a City Planning & Reinvestment team integrating city planning, historic preservation, urban design & neighborhoods and housing & homeless services. In order to maximize results through team work, Community Development Department staff has worked with G/M Business Interiors to 32-1