10-25-2011 CC RPT 18 - Laserfiche WebLink

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Master Professional Service Agreement Consultant Panel — Page 2 The Panel establishes a list of qualified consultants who are pre - qualified and pre- authorized through a Master Consultant Service Agreement to perform cultural resource specific project work. Staff believes that greater efficiency will be realized by eliminating a review of individual proposals each time cultural resource specific work is needed, resulting in greater project effectiveness through the consultant's familiarity with City standards and performance expectations. The selected consultants will be assigned specific projects based upon one (1) of the following selection processes: 1) an informal RFP issued by the City to two (2) or more consultants where the consultant that meets the formal requirements and has the lowest contract price; 2) rotational basis; or 3) selection of a single consultant when it is in the City's best interest to do so. It is within the City's sole discretion to determine which process will be utilized for each assigned project. A supplemental agreement will be negotiated for each assigned project, including the scope of work, schedule and fee. The Master Consultant Service Agreements limit each consultant's compensation to an amount not -to- exceed $300,000 over the five -year term of the agreement. FISCAL IMPACT The primary source of funding for historic preservation and cultural resource projects is through CLG grants from the State of California and will be funded on a case -by -case basis. Additionally, the Panel will be available for historic preservation or cultural resource projects required by any other City Department. If necessary, the individual Department requesting work will be responsible to pay for those services within their existing budget. Prepared by: Ken Gutierrez, Planning Director Certified as to availability of funds: Paul C. Sundeen, Assistant City Manager /CFO /Treasurer Approved by: Deanna Lorson, Assistant City Manager for Scott C. Barber, Interim City Manager Approved as to form: Gregory P. Priamos, City Attorney Attachments: 1. Master Professional Consultant Services Agreement with Galvin Preservation Associates, El Segundo, CA 2. Master Professional Consultant Services Agreement with Historic Resources Group, Pasadena, CA 3. Master Professional Consultant Services Agreement with ICF Jones & Stokes, Inc., Los Angeles, CA 4. Master Professional Consultant Services Agreement with Page & Turnbull, Inc., San Francisco, CA 5. Master Professional Consultant Services Agreement with RECON, San Diego, CA 6. Master Professional Consultant Services Agreement with Statistical Research, Inc. DBA Altschul Research, Inc., Redlands, CA 7. Master Professional Consultant Services Agreement with Wilkman Historical Services, Riverside, CA 18 -2