10-25-2011 CC RPT 19 - Laserfiche WebLink

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^ ��^"�:t�lt"��: e� ,f�t�� , City Council Memorandum TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 25, 2011 FROM: GENERAL SERVICES DEPARTMENT ITEM NO: 19 WARD: 1 SUBJECT: AWARD OF BID NO. 7005 FOR REPLACEMENT OF THE CITY HALL DOMESTIC WATER PUMPING SYSTEM — PARTIALLY GRANT FUNDED BY AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 ISSUE: The item for City Council consideration is whether to award Bid No. 7005 for the replacement of the City Hall domestic water pumping system. RECOMMENDATION That the City Council authorize the award of Bid No. 7005 for the replacement of the City Hall domestic water pumping system to Atlas Allied, Inc. of Anaheim, CA in the amount of $128,400. BACKGROUND The current City Hall domestic water pumping system was originally installed when the facility was constructed in 1973. Other than necessary maintenance and some very minor modifications, the system has remained essentially the same for thirty -eight years. Based on its age and operational inefficiencies, the equipment has become more difficult and costly to maintain. Building Services staff contacted an engineering firm to design an upgrade to the system. The newer system would also provide a more energy efficient solution that would serve the building well into the future. This project was originally bid in February, 2011 as Bid No. 6932. The lowest responsive bid at $134,000 was determined to be higher than reasonable based on the estimate by staff and all bids were rejected by City Council on June 14, 2011 in part due to budget constraints. Upon further review of the project design, Bid No. 7005 was released on July 27, 2011. Fourteen contractors attended a mandatory job walk and three contractors submitted bids on August 30, 2011. Atlas Allied, Inc. of Anaheim, CA was then determined to be the lowest responsive bidder with a bid of $128,400. The Purchasing Services manager concurs with this request. 19 -1