12-01-1998 CC RPT 07 - Laserfiche WebLink

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"People Serving People" CITY CITY OF RIVERSIDE COUNCIL MEMORANDUM HONORABLE MAYOR AND CITY COUNCIL DATE: December 1, 1998 ITEM NO.: 7 SUBJECT: ADMINISTRATIVE LEAVE, VACATION, SICK LEAVE, AND OVER-TIME COMPENSATION FOR MANAGEMENT EMPLOYEES BACKGROUND: This report includes three very important policies of the City related to employee leave time and over-time compensation. The proposed policy statements are recommended to implement cun'ent practices. It is in the opinion of the City Attorney and the City Manager that the appropriate authority be defined and amendments to policies and resolutions be forrealized. The granting of leave has been used very sparingly in the past and will also be used in this manner in the future. The three areas are addressed below: Sick and Vacation Leave - Due to our highly competitive labor market, and in order to attract and retain highly qualified and experienced staff, it is recommended that authority be given to the City Manager or his/her designee to grant leave above the amounts currently designated in the fringe benefit resolution. Often, highly qualified top candidates will have accrued significant vacation and sick leave with their prior employers and the City Manager needs formal authority to offer additional leave. Currently, there is no provision in the fringe benefit resolution to accommodate this leave allocation, however the City Manager has historically granted additional leave to such individuals. This authority should be forrealized within the fringe benefit resolution. Administrative Leave - Currently, department heads have the authority to grant Management Level II employees administrative leave in recognition of exceptional performance and/or working significantly more hours than the normal work week. The City Manager also needs formal authority to grant administrative leave to deserving employees in recognition of distinguished, exemplary, and dedicated performance. The City Manager traditionally has recognized employees' who have performed in an extraordinary manner through the granting of administrative leave. The authority for the City Manager to grant such leave should be formalized within the fringe benefit resolution and within the City's personnel policy on Overtime Compensation (Non-Safety Management) and Administrative Leave. Over-time Compensation - Over-time compensation for eligible management and confidential employees is not fully addressed in the fringe benefit resolution. This provision has been updated to reflect current practice, and to include language which has been a part of the City' s over-time policy for non-safety management. The City's policy is attached to this report which includes management classifications listed within two basic categories. Management Level I includes first line supervisors who receive over-time compensation at the same rates provided to the related 7-1