12-01-1998 CC RPT 08 - Laserfiche WebLink

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CITY OF RIVERSIDE ...... CITY COUNCII MEMORANDUM People Serving PeTle HONORABLE MAYOR AND CITY COUNCIL DATE: December 1, 1998 ITEM NO: 8 SUBJECT: REOUEST TO WAIVE ADMINISTRATIVE MANUAL SECTION H-4 CONTRACTING FOR CONSULTANT AND PROFESSIONAL SERVICES IN EXCESS OF $25,000 BACKGROUND: The Riverside Public Library has been awarded an LSTA grant from the California State L~rary entitled Riverside Local History Resource Center (RLHRC) for the twelve-month period ending September 30, 1999. With this grant, the Library will combine the non-artifact collections of both the L~rary and the Museum to increase public access, interpretation, and informed use of the local history resources while improving the stewardship and security of the City' s local history collections. To meet the objectives in a timely manner, the L~rary would like to contract with Advance Information Management, Inc., an employment agency specializing in library services, to provide a project manager and three part-time positions to inchde two technical assistants and one clerical support person for the RLHRC. Advance Information Management, Inc. (AIM) has provided satisfactory service on prior library programg including the Eastside Cybrary Connection' s two years of operation. FISCAL IMPACT: The cost of the four positions is $125,106. These positions will be funded by the LSTA grant. ALTERNATIVES: The grant approval includes contracting for staff support. Immediate hiring of staff is required to complete the project by September 30, 1999. The Library knows of no other personnel agencies supplying library specific personnel; seeking additional vendors would dehy the program; and Advance Information Management, Inc. can supply the needed personnel within the grant budget. RECOMMENDATION: That the City Council: 1. Waive formal selection procedures for professional services as required by Admlni~etrative Manual Policy II- 4; and 8-1