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Minutes May 10, 2007 DISCUSSION SESSION MINUTES Thursday, May 10, 2007 1 :30 p.m. Mayor's Ceremonial Room Discussion session called to order by Councilmember Adkison. DISCUSSION ITEM Smart Park Program and concerns of the City Council participation at the committee level. Following discussion, Councilmember Adkison stated his research on the Smart Park Program concluded that more City Council involvement and discussion would have been appropriate, Councilmember Adkison also stated that there was a lot of time and effort invested by the committees involved and public outreach was conducted regarding the Smart Park Program. DISCUSSION ITEM The City's Call Center effectiveness, staff's overall knowledge of City functions, and concerns regarding the Call Center referring customers to several numbers before reaching the appropriate staff, Following discussion, a suggestion was made to hire retired City employees and/or retired police officers on a part-time basis to work the Call Center. DISCUSSION ITEM The manner in which City Council meetings are conducted and the lack of communication and interaction between the public and Councilmembers. Suggestions to improve how the City Council and the public interact were discussed. The issue of the public no longer being able to pull items from the Consent Calendar and the amount of time given to speakers were also addressed, Councilmember Adkison stated that there is an opportunity for the City Manager to respond to questions at the end of the Council meetings, however, found it not to be effective and suggested the possibility of placing the question or issue on the agenda and have staff provide an answer, He also encouraged the public to contact their Council member if they feel an item should be pulled off the Consent Calendar and have their Councilmember make the request. Councilmembers will be provided a copy of the minutes of this meeting as a means to share and convey all discussed concerns and issues at this meeting. 1