09-21-2004 CC RPT 26 - Laserfiche WebLink

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CITY OF RIVERSIDE CITY COUNCIL MEMORANDUM People Serving People Riverside ~lI-Amedca cit~ HONORABLE MAYOR AND CITY COUNCIL DATE: September 21, 2004 ITEM NO: 26 SUBJECT: COFFEE AND SNACK SERVICE CART LICENSE AGREEMENT WITH PROVIDER CONTRACT FOOD SERVlCE~ LLC BACKGROUND: At the June 1,2004 City Council meeting, staff provided a report addressing the feasibility of establishing a caf6 and seating area on the patio between City Hall and the Council Chambers. An initial design was received from Kroh/Broeske Architects. This design calls for enclosing a portion of the southwest comer of City Hall. Glass panels would be added outside of the current wails in that area to create a kitchen and seating area. The prospective caf~ would replace the existing second floor vending and seating areas and make 1,112 square feet of City Hall floor space available to be used as necessary. This item was referred to the Finance Committee. Staff presented this item to the Finance Committee on July 26, 2004. Art Gage, Chair; Frank Schiavone, Vice Chair; and Dom Betro, Member, were present. In addition, Mr. Rodney Couch, Manager of Provider Contract Food Service, LLC was in attendance to offer comments and ideas regarding the proposed foodservice. After discussing several foodservice and configuration possibilities, the Committee decided that it would be in the best interest of the City and serve as a good indicator of future success to have two carts provide coffee service and snack service to employees, the public, and the City Council on an intedm basis. These carts would be located in the patio area adjacent to the Council Chambers on Council meeting days and would be provided by Mr. Couch's company. A Professional Services Agreement of 120 days' duration, with an automatic renewal option for 30 days unless canceled by either party, would govern the relationship. In addition, the Finance Committee will continue exploring options for seating arrangements. Further, the Finance Committee will solicit a design for an expanded restaurent in the patio/atrium area for future consideration should the coffee and snack carts indicate probable food vending success. FISCAL IMPACT: The current recommendation requires that a deposit of $2,500 be made to the vendor. This deposit is refundable upon termination of the agreement as long as other requirements are met. In addition, the vendor agrees to pay the City 10% of gross sales beyond two hundred and fifty dollars per day. ALTERNATIVES: Do not enter into a license agreement with Provider Contract Food Service, LLC. Choose another provider. 26-1