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BUDGET ENGAGEMENT COMMISSION Riverside, California RULES FOR THE TRANSACTION OF BUSINESS AND THE CONDUCT OF MEETINGS May 2021 The following Rules for the Transaction of Business and the Conduct of Meetings are hereby adopted by the Budget Engagement Commission ("Commission") of the City of Riverside: ARTICLE I MEETINGS Regular meetings of the Commission shall be held on the second Thursday of each month at 5:00 p.m. in the Mayor's Ceremonial Room at City Hall in the City of Riverside; provided that if such day shall be a legal holiday, such meeting shall be held on the following Thursday. In the case of a pandemic, or other unforeseen events, such meetings be held virtually via Microsoft Teams, Zoom or other chosen application or in a hybrid setting with individual Commissioners attending the meeting either in person or virtually. ARTICLE II RULES These Rules shall govern. Roberts Rules of Order, Revised, may be used as a guide in the proceedings of the Commission, unless they are in conflict with these Rules, the City Charter, the City Council Rules of Procedure and Order of Business or the laws of the State of California. ARTICLE III SPECIAL MEETINGS The Chair of the Commission or a majority of the members of the Commission may call a special meeting at any time. The agenda for a special meeting shall be posted and published at least five (5) calendar days before the time of the meeting in accordance with section 4.05.060 of the Riverside Municipal Code. The complete reasons, subject matter, and agenda for the special meeting should be provided to the Chair, or in the Chair's absence, to the Vice -Chair, for consideration, confirmation, and approval at least five (5) days prior to the posting of the agenda, if practicable. The special notice should clearly identify the reasons and agenda items for the special meeting. The special meeting shall only occur on a business day.