01-08-2024 RPT 06 - Laserfiche WebLink

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WATER ENERGY LIFE CITY OF RjVEIZSIDE lag PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: JANUARY 8, 2024 SUBJECT: FIRST AMENDMENT TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH SHARP ELECTRONICS CORPORATION FOR MANAGED PRINT SERVICES FOR A FIVE-YEAR TERM ENDING DECEMBER 31, 2028, IN THE AMOUNT OF $2,250,000 ISSUE: Consider recommending that the City Council approve the First Amendment to the Professional Consultant Services Agreement with Sharp Electronics Corporation, of New York, for Managed Print Services for a five-year term ending December 31, 2028, in the amount of $2,250,000. RECOMMENDATIONS: That the Board of Public Utilities recommend that the City Council: 1. Approve the First Amendment to the Professional Consultant Services Agreement with Sharp Electronics Corporation, of New York, for Managed Print Services for a five-year term ending December 31, 2028, in the amount of $2,250,000; and 2. Authorize the City Manager, or his designee, to execute all documents pursuant to the Managed Print Services Agreement, including but not limited to the Agreement, Master Lease Agreement, Customer Care Maintenance Agreements (orders), Master Lease Agreement Schedule and related financing documents, Equipment Delivery Acceptance forms, and making minor non -substantive changes. BACKGROUND: On January 14, 2019, the Board of Public Utilities approved the award of a Request for Proposal (RFP) No. 1817 to Sharp Electronics Corporation to provide Managed Print Services (MPS) to the city. Originally created in 2010, the MPS program was designed to include value added items with its print and copier needs. The benefits include reducing costs and improving efficiency, improving staff productivity with newer equipment, saving time with more efficient ordering processes and vendor managed services, reducing capital expenditures via cost effective leasing options, and reducing the City' s environmental footprint.