09-11-2023 RPT 03 - Laserfiche WebLink

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WATER ENERGY LIFE CITY OF RIVERSIDE lag PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: SEPTEMBER 11, 2023 SUBJECT: FIRST AMENDMENT TO SOFTWARE AS A SERVICE AGREEMENT FOR ANNUAL MAINTENANCE/SUBSCRIPTION FEES FOR A METER DATA MANAGEMENT SYSTEM WITH SMARTWORKS, A DIVISION OF N. HARRIS COMPUTER CORPORATION EXTENDING THE TERM FOR FIVE YEARS COMMENCING ON OCTOBER 1, 2023, IN A TOTAL FIVE-YEAR AMOUNT OF $1,490,000, AND WITH AUTOMATIC TWO-YEAR TERM RENEWALS THEREAFTER ISSUE: Consider approving a First Amendment to Software as a Service Agreement for a Meter Data Management System with SmartWorks, a Division of N. Harris Computer Corporation, extending the term for five years commencing on October 1, 2023, in a total five-year amount of $1,490,000, and with automatic two-year term renewals thereafter. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the First Amendment to the Software as a Service Agreement for a Meter Data Management System with SmartWorks, a Division of N. Harris Computer Corporation, extending the term for five years commencing on October 1, 2023, in a total five-year amount of $1,490,000, and with automatic two-year term renewals thereafter; and 2. Authorize the City Manager, or designee, to execute the First Amendment and contract extensions (renewals), including making minor non -substantive changes, and to sign all documents and instruments necessary to complete the transactions in accordance with all purchasing policies. BACKGROUND: In January 2019, the Board of Public Utilities Awarded RFP 1837 — Advanced Metering Infrastructure (AMI) and Meter Data Management System (MDMS). The Software as a Service Agreement was awarded to SmartWorks, a Division of N. Harris Computer Corporation, for a Meter Data Management System, related equipment, implementation services, and hosting fees in an amount not -to -exceed $ 1,754,677 for a five-year term.