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04-13-2004 CC RPT 27
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City Council Reports
General 2 - Date
4/13/2004
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27
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04-13-2004 CC SPC RA AGENDA
(Agenda)
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\City Council Agendas\2000-2009\2004
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People Serving <br />People <br /> <br /> Riverside <br /> CITY OF RIVERSIDE <br /> <br />CITY COUNCIL MEMORANDUM IIII. <br /> <br />1998 <br /> <br />HONORABLE MAYOR AND CITY COUNCIL <br /> <br />DATE: April 13, 2004 <br />ITEM NO: 27 <br /> <br />SUBJECT: PROCUREMENT OF SUN SERVERS FOR CITY'S INFORMATION SYSTEMS <br /> <br />DEPARTMENT AND ASSOCIATED PROFESSIONAL SERVICES; ADOPTION OF <br />RESOLUTION WAIVING FORMAL COMPETITIVE PROCUREMENT REQUIREMENTS <br />OF PURCHASING RESOLUTION NO. 20557AND ADMINISTRATIVE MANUAL 11-4 <br /> <br />BACKGROUND: <br /> <br />Several of the City's critical application systems and data reside on Sun Microsystems' Unix <br />servers and disk arrays. These applications include Computer-Aided Design, Mapping, and <br />Engineering (CADME), other GIS data and applications, email and collaboration tools, Public <br />Utilities' Customer Information System (CIS), Financial Management System (called IFAS), and <br />user-identification services (technically known as DNS serving). Almost all, if not all City <br />departments would be adversely impacted by downtimes of any of these servers. And in the <br />past few months, some of these servers and related peripheral equipment indeed have had <br />hardware failures, making unavailable the applications that run on these servers or data that are <br />stored in these peripheral equipment These servers are at least five years old, with the oldest <br />server being over nine years old. They have reached or exceeded their economic life, have <br />higher risks of failure, and therefore, need to be replaced. Another reason for replacing the <br />servers is the accelerated growth in the amount of data that is being maintained by the Public <br />Utilities Department's ClS system since it went live in 1999. The system's performance is no <br />longer at its optimum because of the inadequate processing power provided by the existing <br />hardware. <br /> <br />When replacing these servers, the City may consider various Unix platforms other than Sun <br />Microsystems. Hewlett-Packard and IBM are two of the hardware vendors that sell Unix <br />servers. Migrating from the Sun platform to another platform, however, though technically <br />viable, would bring various risks and entail substantial costs. The application systems that <br />currently run on the Sun servers (CADME, CIS, IFAS, etc.) require computer programs and <br />modules to be written, existing programs of the software package to be revised, and/or <br />workarounds to be established for these applications to function correctly and meet their users' <br />requirements. Original testing of these system modifications and workarounds on the current <br />Sun environment required significant time and talent of both Information Technology (IT) and <br />user-departments' staff. If the City were to migrate the applications to another platform, the <br />system revisions and workarounds would need to be tested again, with unpredictable results <br /> <br />27-1 <br /> <br /> <br />
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