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People Serving <br />People <br /> <br />CITY OF RIVERSIDE Jvcrsld¢ <br /> <br />1998 <br /> <br />HONORABLE MAYOR AND CITY COUNCIL <br /> <br />DATE: April 13, 2004 <br /> <br />ITEM NO: 30 <br /> <br />SUBJECT: <br /> <br />LIBRARY REQUESTS ADOPTION OF A RESOLUTION TO WAIVE FORMAl <br />BIDDING REQUIREMENTS TO PURCHASE ANNUAL DATABASE SUBSCRIPTION <br /> <br />FROM GALE GROUP <br /> <br />BACKGROUND: <br /> <br />The Library contracts with outside agencies for access to databases outside our automated system. To <br />continue to access InfoTrac OneFile, an expanded on-line, full-text database for magazines, and to add <br />the on-line Contemporary Authors database, the Library wishes to contract with the Gale Group. This <br />vendor has been supplying these services to the library through the county contract for automation for a <br />number of years. The Library has found the service to be satisfactory. <br /> <br />Total cost is $49,883, which includes $46,795 and $3,088 for access to the InfoTrac OneFile and <br />Contemporary Authors databases, respectively. <br /> <br />FISCAL IMPACT: <br /> <br />Included in the financing of the new Library automated system, approved by City Council on October 28, <br />2003, was funding for on-line database access. Available funds are appropriated in project 9769300203- <br />44030100. <br /> <br />ALTERNATIVES: <br /> <br />The alternative is to seek a different vendor. However, seeking a different vendor will not insure <br />database availability upon activation of new library automation system. <br /> <br />RECOMMENDATIONS: <br /> <br />That the City Council adopt a resolution waiving formal bidding requirements of Purchasing Resolution <br />No. 20557 and authorize the Purchasing Services Manager to issue a purchase order to Gale Group in <br />the amount of $49,883 for database access for the period June 1, 2004 through September 30, 2005. <br /> <br />Appro~ <br /> .... <br /> <br />30-1 <br /> <br /> <br />