06-12-2023 BPU RPT 07 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES P UB LIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: JUNE 12, 2023 SUBJECT: SERVER EQUIPMENT AND PROFESSIONAL SERVICES NECESSARY FOR SECURITY CAMERA AND VIDEO STORAGE SYSTEM UPGRADES IN THE AMOUNT OF $310,985.70 PLUS 15% CHANGE ORDER AUTHORITY FOR A TOTAL AMOUNT OF $357,634 ISSUE: Consider approving an expenditure for server equipment and professional services necessary to upgrade security camera and video storage systems in the amount of $310,985.70 plus 15% change order authority for a total amount of $357,634. RECOMMENDATIONS: 1 11111 2mm im l-TeW-0 1111 i[_ Approve an expenditure for the amount of $294,105.70 for equipment from Dell, Inc., of Round Rock, Texas, under NASPO Cooperative Purchasing Agreement MNWNC-108; 2. Approve an expenditure for the amount of $16,880 for software upgrade services from Convergint Technologies, under the Sourcewell Cooperative Agreement 030421 -CTL; 3. Recommend that the City Council approve software upgrade services from Convergint Technologies, in the amount of $16,880 under the Sourcewell Cooperative Agreement 030421 -CTL; and 4. Approve 15% change order authority for the Electric and Water Fund's portions of the project for any unforeseen additional costs. BACKGROUND: On October 17, 2017, City Council approved the Innovation & Technology Department's Measure Z Spending Plan: Phase 1, which included updates to the City's internal Video Security Policy and plans to bring City security cameras into compliance with California Government Code Section 34090.6 which (among other things) requires a one-year video retention. On December 17, 2019, City Council awarded an agreement to Vector Resources, Inc., of Rancho Cucamonga, California, for Request for Proposal (RFP) No. 1926.