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01-09-2023 BPU
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01-09-2023 BPU RPT 15
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01-09-2023 BPU AGENDA
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<br />RIVERSIDE PUBLIC UTILITIES <br />Board Memorandum <br />BOARD OF PUBLIC UTILITIES DATE: JANUARY 9, 2023 <br /> REPORT <br />SUBJECT: RIVERSIDE PUBLIC ELECTRIC CONSULTANT PANEL UPDATE AS OF <br />OCTOBER 31, 2022 <br />To streamline the bidding process for time-sensitive work, the Board of Public Utilities and the <br />City Council voted to allow an Electric Division Consultant Panel to be established. The use <br />of the Panel is beneficial in meeting deadlines related to design construction work and urgent <br />repair or replacement of facilities. The Consultant Panel is a list of companies that are pre- <br />qualified to perform work on an as-needed basis through a negotiated and City Council <br />approved master agreement. This saves time and money by simplifying the bidding process <br />for specific types of routine work. <br />When RPU determines a need to use the Consultant Panel for new design work, the <br />Purchasing Manager sends a bid solicitation with a set of engineering plans and specifications <br />to Panel consultants. Because members of the Consultant Panel have already executed a <br />Master Agreement that includes the general and legal requirements of the contract, only <br />technical aspects of the bid have to be addressed. The Consultant Panel is used for projects <br />that meet the following two criteria: <br />1) RPU Engineering does not have the ability or the resources needed to design the <br />project within the period required; and <br />2) The cumulative value of supplemental agreements per consultant does not exceed <br />$2 million as per the term of the Master Agreement. <br />Projects that deviate from these criteria proceed through the formal bidding process as defined <br />in the Purchasing Resolution. <br />The following tables report activity for 2016-2019 Consultant Panel Update, approved by Board <br />on February 13, 2017 (Attachment 1) and the 2019 2022 Consultant Panel Update approved <br />by Board on June 24, 2019 (Attachment 2). <br /> <br />
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