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08-22-2022 BPU RPT 17
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08-22-2022 BPU AGENDA
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<br />RIVERSIDE PUBLIC UTILITIES <br />Board Memorandum <br />BOARD OF PUBLIC UTILITIES DATE: AUGUST 22, 2022 <br /> REPORT <br />SUBJECT: RIVERSIDE PUBLIC ELECTRIC CONSULTANT PANEL UPDATE AS OF <br />JUNE 30, 2022 <br />To streamline the bidding process for time-sensitive work, the Board of Public Utilities and the <br />City Council voted to allow an Electric Division Consultant Panel to be established. The use of <br />the Panel is beneficial in meeting deadlines related to design construction work and urgent repair <br />or replacement of facilities. The Consultant Panel is a list of companies that are pre-qualified to <br />perform work on an as-needed basis through a negotiated and City Council approved master <br />agreement. This saves time and money by simplifying the bidding process for specific types of <br />routine work. <br />When RPU determines a need to use the Consultant Panel for new design work, the Purchasing <br />Manager sends a bid solicitation with a set of engineering plans and specifications to Panel <br />consultants. Because members of the Consultant Panel have already executed a Master <br />Agreement that includes the general and legal requirements of the contract, only technical aspects <br />of the bid have to be addressed. The Consultant Panel is used for projects that meet the following <br />two criteria: <br />1) RPU Engineering does not have the ability or the resources needed to design the project <br />within the period required; and <br />2) The cumulative value of supplemental agreements per consultant does not exceed $2 <br />million as per the term of the Master Agreement. <br />Projects that deviate from these criteria proceed through the formal bidding process as defined in <br />the Purchasing Resolution. <br />The following tables report activity for 2016-2019 Consultant Panel Update, approved by Board <br />on February 13, 2017 (Attachment 1) and the 2019 2022 Consultant Panel Update approved by <br />Board on June 24, 2019 (Attachment 2). <br /> <br />
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