08-16-2022 CC RPT 36 - Laserfiche WebLink

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Wellness Donation • Page 2 The Benefits Division of the Human Resources Department is requesting the authorization to accept the Blue Shield Wellness Fund Allowance and appropriate the funds to the Wellness Program to cover employee wellness activities, including wellness challenges, incentives, employee flu shots, wellness workshops, and other related employee wellness programs. The terms of the Wellness Fund Allowance from Blue Shield include a requirement that the $50,000 is to be utilized between policy period January 1, 2022 — December 31, 2022. This allowance also includes the following Wellness Fund Allowance Assumptions during the policy period: 1. The City is in compliance with all proposal assumptions outlined in the rate proposal. 2. The City remains with Blue Shield for the entire policy period and has met its financial obligations (timely payment of premiums) during the year. If a group terminates prior to the end of the policy period, Blue Shield reserves the right to recover these funds. 3. The City agrees to provide a detailed invoice to their assigned Blue Shield Account Manager to demonstrate fund usage associated with activities, programs, or services. Allowance dollars will be reimbursed by Blue Shield directly to the group in the form of a separate check. These funds cannot be paid to a broker or vendor. 4. Assumes use of wellness funds during policy period described above. Any portion of the fund that remains unused after the policy period will be forfeited by the group. Annual Wellness Fund Allowances are not guaranteed, and the receipt of future allowances is unknown. The Human Resources Department intends to utilize the Wellness Fund Allowance towards the implementation of an interactive virtual wellness challenge offered by Kaiser Permanente; to purchase incentives for participants; to cover the cost of flu shots and offer other wellness programs including wellness workshops/fairs/activities and biometric screenings to all city employees. STRATEGIC PLAN ALIGNMENT: This council item contributes to Strategic Priority 5 — High Performing Government and goal 5.5, Foster a culture of safety, well-being, resilience, sustainability, diversity, and inclusion across the city organization, and aligns with each of the City's Strategic Cross -Cutting Threads. 1. Community Trust — An established wellness program leads to lower insurance costs, reduced turnover, reduced absenteeism rates, and a better public image. When an organization invests in employee wellbeing, it builds a good reputation among the community and potential new hires. 2. Equity — The Wellness Fund Allowance provides a budget to fund the City's employee wellness program, which is accessible to all benefited employees equally. 3. Fiscal Responsibility — Funds for all wellness -related activities are generated from the Wellness Fund Allowance and will not impact the City of Riverside's general fund. Additionally, wellness programs can result in measurable savings in the form of reduced healthcare costs. By improving the health of the City's workforce, employees are less likely to get sick or be injured on the job, saving both themselves and the City money in healthcare expenses.