08-02-2022 CC RPT 39 - Laserfiche WebLink

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City o Arts &Innovation City Council Memorandum IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII TO: FROM: SUBJECT: ISSUES: HONORABLE MAYOR AND CITY COUNCIL GENERAL SERVICES DEPARTMENT DATE: AUGUST 2, 2022 WARDS: ALL APPROVE THE FIRST AMENDMENT TO THE AGREEMENT FOR CUSTODIAL SERVICES AT VARIOUS CITY FACILITIES WITH UNIVERSAL BUILDING MAINTENANCE, LLC DOING BUSINESS AS ALLIED UNIVERSAL JANITORIAL SERVICES EXTENDING THE TERM BY AN ADDITIONAL TWELVE MONTHS FROM JULY 01, 2022 TO JUNE 30, 2023, IN THE AMOUNT OF $822,622.25; PLUS A 15% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $123,393.34 FOR A TOTAL FISCAL YEAR 2022-2023 AMOUNT OF $946,015.59 AND A TOTAL REVISED CONTRACT AMOUNT OF $3,133,694.80 Approve the First Amendment to the Agreement for Custodial Services at various City facilities with Universal Building Maintenance, LLC of Pasadena, California dba Allied Universal (AUSJ) to extend the agreement for one additional one year term from July 1, 2022, to June 30, 2023, in the amount of $822,622.25; plus a 15% change order authority in the amount of $123,393.34 for unforeseen service needs for a total fiscal year 2022-2023 amount of $946,015.59 and a revised total contract amount of $3,133,694.80. RECOMMENDATION: That the City Council: 1. Approve the First Amendment to Custodial Services Agreement (Agreement) at Various City Facilities with Universal Building Maintenance, LLC of Pasadena, California dba Allied Universal Janitorial Services to extend the term by twelve months from July 1, 2022, to June 30, 2023, in the amount of $822,622.25; 2. Authorize 15% change order authority in the amount of $123,393.34 for unforeseen changes in service to include but not limited to requests to increase service frequency, add facilities, and for special or emergency services; and 3. Authorize the City Manager, or designee, to execute the Agreement for Custodial Services with Universal Building Maintenance, LLC of Pasadena, California dba Allied Universal Janitorial Services, including making minor and non -substantive changes.