03-16-2004 CC RPT 23 - Laserfiche WebLink

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People Serving People Riverside CITY OF RIVERSIDE 1998 HONORABLE MAYOR AND CITY COUNCIL SUBJECT: DATE: March 16, 2004 ITEM NO: 23 AWARD OF BID NO. 6130 TO HINKLEY AND ASSOCIATES, INC. FOR PHASE II COMPLETION OF THE INTERIOR AND EXTERIOR BUILDING RENOVATIONS AND FINAL SITE WORK FOR THE ARLANZA YOUTH AND FAMILY RESOURCE CENTER AT BRYANT PARK. BACKGROUND: As collaborative effort between the City of Riverside, Alvord Unified School District, Riverside County Office of Education, Riverside County Departments of Health, Public Social Services and Mental Health, Riverside Police Department, Riverside County Probation Department, University of California Riverside, City of Riverside Youth Action Office, Kaiser Permanente, Youth Services Center of Riverside, and Riverside Community Health Foundation; a Board was formed to implement a strategic plan to decrease risk factors that may lead to violent behavior in the lives and environment of children. This plan is currently known as the Adanza Neighborhood Initiative. Essential to this plan is the establishment of a permanent 6,000 square foot youth and family resource center, to be built within the boundaries of Bryant Park. The resource center will provide on-site core social services, affordable childcara, information and medical referral services, as well as serve as a training facility for local area leaders in Asset-Based Community Development (ABCD). This original concept was abandoned due to the estimated cost of $1,627,500 to complete. An alternate construction method was proposed utilizing eight donated modular structures from Kaiser Permanente. However, during development of the conceptual floor plan layouts, the County of Riverside's Office of Education requested a minimum of 3,000 square feet for their W.I.C. office and the minimum calculated floor space required a forty-eight child nursery care center and an increase in the overall floor space from 6,000 square feet to 8,640 square feet. An estimate of $277,000 was established to install ten, instead of eight, 12' x 72' modular units. This estimate is based on using the existing donated structure. Only minor modifications will be made to the interior and exterior of the modular structure and the existing park site. Water and electrical utilities ara sufficient and available to connect to the structure at little or no cost. It was also projected that little or no site-work would be required because of the existence of two public parking lots and existing landscape irrigation. Moving the project from concept to design, contracts were established with both civil engineering and architectural firms. Plans and specifications were developed based on the projection of minimal construction occurring within the interior or the exterior of the structure or within the park site. As these plans were being developed, it was decided to bid the Preliminary Grading and Site Improvements as Phase I prior to the completion of the overall exterior design and interior floor plan layout. This would enable the project to move forward with the site-work while the Phase II interior space plan and final site plan were being developed. The use of the resource center as a daycare center and for youth programs required the building supports to be poured in place concrete pier footings with a masonry perimeter wall. The typical lightweight metal pier and wood pad support system was deemed inadequate at this facility. Additionally, the structure needed to be fumigated because it had become infested with insects dudng the storage of the units. The specified changes raised the estimated $50,000 Phase I construction to an actual bid of $145,400. With two field required change orders, the total to complete Phase I was $149,000. 23-'1