07-19-2022 CC RPT 32 - Laserfiche WebLink

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Redistricting Report • Page 2 BACKGROUND: On January 11, 2022, City Council met and conferred on the procedural requirements for the Redistricting process and appointed the Inclusiveness, Community Engagement, and Governmental Processes Committee (ICGC) to oversee and advise staff on the Redistricting process and approved the tentative timeline for the City's Redistricting plan. DISCUSSION: On March 17, 2022, the City released RFP No. 2180 seeking Demographic Consulting Services. Upon RFP closing on April 18, 2022, staff received five responses. A panel comprised of the City Clerk's Office, City Manager Office of Communications, and Innovation and Technology GIS Division reviewed the bids and determined Redistricting Partners, LLC to be the highest ranked responsive bidder. The proposal costs and results are summarized in the table below: Proposer City Location Bid Amount Rank Score* Redistricting Partners Sacramento, CA $131,400.00 1 886.7 Best Best & Krieger Riverside, CA $99,725.00 2 866.7 MRF Calgary, Canada $78,440.00 3 486.7 The Purchasing Manager concurs that the recommendation to approve the agreement is in compliance with Purchasing Resolution 23812. Upon approval of the agreement with Redistricting Partners, LLC for Demographic Consulting Services, staff will finalize the City's Redistricting Engagement Plan (Plan). The proposed Plan will be a coordinated effort led by Riverside City staff in partnership with local community stakeholders that will consist of three phases of outreach: Education Phase The Education Phase will begin in August 2022 and continue throughout all stages with the purpose to familiarize the public with the redistricting process and encourage resident testimony. The messaging in this phase will focus on three main topics: • Basics for Redistricting • Initial identification of Neighborhoods and Communities of Interest (COI) • Inform the public about the Redistricting Process Motivation Phase The Motivation Phase will occur between September and October 2022, continuing to familiarize the public with the redistricting process, preparing the public to use the online mapping tool and other forms of map submission, and informing the public on what we learned from the early outreach phase. In addition, this phase includes the workshops occurring in every Ward. The messaging in this phase will focus on three main topics: • Fill -in -Gaps of knowledge of Neighborhoods and Communities of Interest • Basics of Redistricting