07-11-2022 BPU RPT 05 - Laserfiche WebLink

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RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: JULY 11, 2022 SUBJECT: APPROVE CHANGE ORDERS FOR EXISTING WATER OPERATIONS AND WATER FIELD ANNUAL PURCHASE ORDERS, FOR INCREASED COSTS NEEDED FOR THE REMAINDER OF FISCAL YEAR 2021/22 TOTALING $181,040 ISSUE: Consider approval of change orders in excess of 10% for existing Water Operations and Water Field annual purchase orders, for increased costs needed for the remainder of Fiscal Year 2021/22 totaling $181,040. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the 40% change order increase, in the amount of $46,040, to the existing annual Purchase Order 220941 for Agua Mansa Properties to accept disposal of concrete, asphalt and miscellaneous items from RPU Water Field Division, for a total purchase order amount of $160,000; 2. Approve the 47% change order increase, in the amount of $35,000, to the existing annual Purchase Order 220695 for Vulcan Materials Company for purchase of cold mix for the Water Field Division, for a total purchase order amount of $110,000; 3. Approve the expenditure for a Third Amendment to the Professional Services Agreement with 11% change order increase in the amount of $100,000, to the existing annual Purchase Order No. 222032 to provide laboratory testing and analytical services, for a total four-year contract amount of $2,636,364; and 4. Recommend that the City Council approve the Third Amendment to the Professional in the amount of $100,000, to the existing annual Purchase Order No. 222032 to provide laboratory testing and analytical services, for a total four-year contract amount of $2,636,364. BACKGROUND: On June 28, 2021, the Board of Public Utilities approved the Fiscal Year (FY) 2021/22 annual Purchase Orders. The Purchase Orders (PO) within this report have exceeded the previously