07-05-2022 CC RPT 29 - Laserfiche WebLink

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City Council Memorandum TO:HONORABLE MAYOR AND CITY COUNCILDATE: JULY 5,2022 FROM: PUBLIC WORKS DEPARTMENTWARD: 7 SUBJECT:RFP NO. 2156 -LANDSCAPE SERVICES AGREEMENT WITH PACIFIC COAST LANDSCAPE AND DESIGN, INC., FOR LANDSCAPE AND GENERALOUTSIDE MAINTENANCE SERVICES FOR THE RIVERWALK LANDSCAPE MAINTENANCE DISTRICT IN THE AMOUNT OF$451,140 PLUS 10% CONTINGENCY IN THE AMOUNT OF $45,114 FOR A TOTAL CONTRACT AMOUNT OF$499,554 FOR SERVICES THROUGH JUNE 30, 2025, WITH THE OPTION TO EXTEND FORTHREE ADDITIONAL ONE-YEAR TERMS ISSUE: Approve a Landscape Services Agreement with Pacific Coast Landscape and Design, Inc., of Riverside, CA, for Landscape and General Outside Maintenance Services for the Riverwalk Landscape Maintenance Districtin the amount of $499,554 for services through June 30, 2025. RECOMMENDATIONS: That the City Council: 1.Approve a Landscape Services Agreement with Pacific Coast Landscape and Design, Inc., of Riverside, CA, for Landscape and General Outside Maintenance Services for the Riverwalk Landscape Maintenance Districtin the amount of $499,554 for services through June 30, 2025; and 2.Authorize the City Manager, or his designee, to execute the Professional Services Agreement, including making minor and non-substantive changes, including term extensions up to three additional one-year terms, subject to the availability of budgeted funds. BACKGROUND: The City has approximately 450 acres of City maintained landscapes, approximately 150,000 City maintained Street Trees with over 300 different species spread over 81 square miles and has e 1987. The Riverwalk Landscape Maintenance District (LMD) consists of approximately 17.82 acres or approximately 776,239 square feet of various landscape materials. Portions of the project sites are equipped with recycled water. It is also one of eightcontracted service areas that allows the City to attain landscaping operational efficiencies while meeting the specialized needs of each landscaped area.