07-05-2022 CC RPT 20 - Laserfiche WebLink

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City Council Memorandum TO:HONORABLE MAYOR AND CITY COUNCILDATE: JULY 5, 2022 FROM: FIRE DEPARTMENT WARDS: ALL SUBJECT:PURCHASEAND DELIVERY OF FUEL PRODUCTS FOR CITY FIRE STATIONS WITH SC COMMERCIAL, LLC INTHETOTAL AMOUNT OF $254,620FOR FISCAL YEAR 2022/2023 WITH FOUR ONE-YEAR RENEWAL PERIOD OPTIONS ISSUES: Approve the purchase and delivery of fuel products for City Fire Stations with SC Commercial, LLC of Orange, CA in thetotal amount of $254,620for Fiscal Year 2022/2023 with four one-year renewal period options. RECOMMENDATIONS: That the City Council: 1.Approve the purchase and delivery of fuel products for City Fire Stations with SC Commercial, LLC of Orange, CA in thetotal amount of $254,620 for Fiscal Year 2022/23; 2.Approve four additional one-year renewal periodoptionswith SC Commercial, LLC for the purchase and delivery of fuel products in the amountsof $267,351for FY 2023/24, $280,718for FY 2024/25, $294,754for FY 2025/26, and $309,492for FY 2026/27 inclusive of5% annual increases for future fuel market volatility; and 3.Authorize the City Manager, or designee, to execute all documents pursuant to this purchase including making minor and non-substantive changes, and annual renewal extensions. BACKGROUND: The City of Riverside Fire Department (RFD) maintains the fuel pumps at 14 Fire Stations which supply fuel to the Department. The fire station fuel tanks hold between 500 to 1,000 gallons each andrequire frequent refilling.On November 24, 2021, the Riverside County Department of Purchasing and Fleet Services issued Request for Proposal,RIVCO-2022-RFP-0000341,for the purchase and delivery of Unleaded Fuel and Ultra Low Sulfur Diesel Fuel. On April 1, 2022, the County of Riverside entered into a contractwith SC Commercial, LLC, PSA-0004078,for a five (5) year term, renewed annually, endingMarch 31, 2027.