03-09-2004 CC RPT 20 - Laserfiche WebLink

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Riverside CITY OF RIVERSIDE CitY COUNCIL MEMORANDUM lilt People Serving tw~ PeoDle HONORABLE MAYOR AND CITY COUNCIL DATE: March 9, 2004 ITEM NO.: 2o SUBJECT: BID. NO. 61247 BUBBLING WELL REPLACEMENT IN FAIRMOUNT PARK] SUPPLEMENTAL APPROPRIATION and CONSTRUCTION CONTRACT AWARD BACKGROUND: The BUBBLlNG WELL REPLACEMENT IN FA1RMOUNT PARK project, if awarded as recommended, will provide for the destruction of the existing non-functioning well and construction of a new well, located at 2681 Dexter Drive in Fairmount Park. This well is one of three that serves the Fairmount Lakes system. Two of the three wells continue to operate. A minimum of two operating wells are needed to maintain the minimum lake water quality and level; the third operating well allows for enhanced efficiencies of well-pump system, providing the opportunity to provide sufficient lake water during the heat of summer and to alternate operation between the three pumps. The scope of this project also includes the restoration of all existing improvements damaged as a result of the work. Bid documents were issued to eighteen (18) bidders resulting in the submittal of two (2) bids on January 28, 2004. Per the attached Purchasing Services Manager's Bid Award Report (Attachment 1), the lowest responsive and responsible bid for the BUBBLING WELL REPLACEMENT IN FAIRMOUNT PARK project was submitted by Beylik Drilling, Inc. Original funding for this project was intended to primarily provide for design, with a portion of the funding being available for construction. Because of the unique quality and scope of this project, it was expected that supplemental funding would be required upon contract award. The construction bidding documents were prepared with cooperation from the Public Utilities, Water Department staff, those with direct and recent experience in the construction of water wells and vcell-pump systems. Public Utilities and Park and Recreation Department staff have reviewed the bids. The bids are believed to be reasonable for the project scope. Consequently, staffrecommends a contract award to the lowest responsive and responsible bidder. Staffreview of references provided by Beylik Drilling, Inc. has elicited no negative information. Further, the State Contractor's Licensing Board records indicate the bidder's license is current, active, and in good standing. The Park and Recreation Department, therefore, recommends that a construction contract in the total amount of $358,000 be awarded to Beylik Drilling, Inc. for BUBBLING WELL REPLACEMENT IN FAIRMOUNT P^RK as follows: Bid Schedule 1 - Base Bid: Item I-A, DESTROY EXISTING WELL AND DPdLL NEW WELL ($209,700); Item I-B, CONSTRUCTING WELL PIPING, PUMP UNIT, BUILDING & ELECTRICAL ($114,300); and, Bid Schedule I1 - Alternate Bid ltems: Item II-A. COLORADO SILICA GRAVEr, PArK ($34,000 ($200 per linear foot x 170 linear feet)). 20-1