01-24-2022 BPU RPT 10 - Laserfiche WebLink

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RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: JANUARY 24, 2022 REPORT SUBJECT: ELECTRIC PANEL UPDATE AS OF NOVEMBER 30, 2021 To streamline the bidding process for routine work, the Board of Public Utilities and City Council voted to allow an Electric Division Contractors Panel (Contractor Panel) to be established. The use of the Contractor Panel is beneficial in meeting deadlines related to construction work and urgent repair or replacement of facilities. The Contractor Panel consists of a list of companies that are prequalified to perform work on an asneeded basis through a Master Agreement. The establishment of a panel saves time and money by simplifying the bidding process for specific types of routine work. When RPU determines a need to use the Contractor Panel for new construction, installation, maintenance, repair, modification, or extension of work, the Purchasing Manager sends a bid solicitation with a set of engineering plans and specifications to the appropriate panel contractors. Contractor Panel members already have an executed Master Agreement that includes the general and legal requirements of the contract and only address the technical aspects of the bid. The Contractor Panel is used for projects that meet the following three criteria: 1) Construction of the project needs to start within two months from start of design; 2) Project cost is less than $500,000; and 3) City forces do not have the ability or the resources needed to construct the project within the time frame required. Projects that deviate from these criteria proceed through the formal bidding process.