12-13-2021 BPU RPT 11 - Laserfiche WebLink

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VRE RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: DECEMBER 13, 2021 SUBJECT: MICROSOFT ENTERPRISE AGREEMENT WITH DELL MARKETINGL.P., FOR MICROSOFT SOFTWARE LICENSES, PRODUCTS, AND SERVICES FOR A THREE-YEAR TERM WITH A RIVERSIDE PUBLIC UTILITIES EXPENSE IN THE AMOUNT OF $148,122 ISSUE: Approve expenditure for Microsoft Enterprise Agreement with DellMarket L.P., utilizing the County of Riverside’s Master Agreement Number PSA-0001524 andAmendment No. 1,for Microsoft software licenses, products,and services for a three-year term with a Riverside Public Utilities’ expense of $148,122. RECOMMENDATION: That the Board of Public Utilities approve an expenditure of $49,374 per year for three-yearsin the total amount of $148,122, with DellMarketing L.P., for Microsoft software licenses, products, and services. BACKGROUND: For 15 years, the City of Riverside has utilized a Microsoft Enterprise Agreement (EA) for Microsoft software products.An EA allows for volume pricing and simplifies mandatory licensing by only requiring a single transaction to acquire licenses across the City for City-owned computers. The agreement also allows for software updates so the City has access to the most current updated version of Microsoft products, such as Microsoft Teams, Office365, SharePoint Online and OneDrive for business. Under a Microsoft EA, the Innovation and Technology (IT) Department has been able to upgrade covered PC’s and other hardware to the most current Windows, Office365, and server software versions. In addition, this agreement process has simplified the City’s budget process by providing predictable software costs for the term of the agreement. On January 28, 2019, the Board of Public Utilities approved a three-year Microsoft EA with PCM- G utilizing the County of Riverside’s Request for Quote No. PUARC-1518 for Microsoft software products. This EA expires on January 31, 2022.