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06-28-2021 BPU RPT 16
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06-28-2021 BPU AGENDA
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W A T E R E N E R G Y L I f E <br />RIVERSIDE PUBLIC UTILITIES <br />11- '/'� _Mk, - M 60& <br />PUBLIC UTILITIES <br />BOARD OF PUBLIC UTILITIES <br />GENERAL MANAGER'S REPORT <br />Board Memorandum <br />DATE: JUNE 28, 2021 <br />SUBJECT: RIVERSIDE PUBLIC UTILITIES ELECTRIC CONTRACTORS' PANEL UPDATE <br />AS OF April 30, 2021 <br />To streamline the bidding process for routine work, the Board of Public Utilities on April 24, <br />2018, recommended to the City Council approval to adopt a resolution and formation of the <br />Electric Division Contractors' Panel. On June 5, 2018, City Council approved the Electric <br />Contractors' Panel, Master Agreement, Resolution waiving the formal competitive procurement <br />requirements, award utility construction projects under $500,000 and authorize City Manager or <br />his designee to execute Master agreements. The use of the Panel is beneficial in meeting <br />deadlines related to construction work and urgent repair or replacement of facilities. The <br />Contractors' Panel is a list of companies that are pre -qualified to perform work on an as -needed <br />basis through a master agreement. This saves time and money by simplifying the bidding <br />process for specific types of routine work. <br />When RPU determines a need to use the Contractors' Panel for new construction, installation, <br />maintenance, repair, modification, or extension of work, a bid solicitation with a set of <br />engineering plans and specifications are sent to the appropriate Panel contractors by the <br />Purchasing Manager. Because members of the Contractors' Panel have already executed a <br />Master Agreement that includes the general and legal requirements of the contract, they only <br />have to address the technical aspects of the bid. The Contractors' Panel is used for projects that <br />meet the following three criteria: 1) Construction of the project needs to start within two months <br />from start of design; 2) Project cost is less than $500,000; and 3) City forces do not have the <br />ability or the resources needed to construct the project within the time frame required. Projects <br />that deviate from these criteria proceed through the formal bidding process. <br />
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