04-26-2021 BPU RPT 06 - Laserfiche WebLink

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WATER I ENERGY I LIF E RIVERSIDE PUBLIC UTILITIES MaBoard Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: APRIL 26, 2021 SUBJECT: THREE YEAR AGREEMENT WITH L.C. PAVING & SEALING, INC., IN RESPONSE TO REQUEST FOR PROPOSAL NO. 1946 FOR ON-CALL ASPHALT AND CONCRETE REPAIR SERVICES FOR WATER SYSTEM MAINTENANCE IN AN AMOUNT NOT -TO -EXCEED $1,000,000 ANNUALLY ISSUES: Consider approving an expenditure in an amount not -to -exceed $1,000,000 annually for three years for asphalt and concrete repairs related to water system maintenance; recommending that the City Council exempt the On -Call Asphalt and Concrete Repair Services Agreement from competitive bidding requirements of City Charter Section 1109; and recommending that the City Council approve an Agreement for On -Call Asphalt and Concrete Repair Services with L.C. Paving & Sealing, Inc. in an amount not -to -exceed $1,000,000 annually for a three-year term. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve an expenditure in an amount not -to -exceed $1,000,000 for each fiscal year for asphalt and concrete repairs related to water system maintenance; 2. Recommend that the City Council, with at least five affirmative votes, approve exempting the individual assignments under this On -Call Asphalt and Concrete Repair Services Agreement from competitive bidding requirements of City Charter Section 1109; 3. Recommend that the City Council approve an Agreement for On -Call Services for Asphalt and Concrete Repair with L.C. Paving & Sealing, Inc., of San Marcos, California, in an amount not to exceed $1,000,000 annually for a three-year term with the option to extend for one additional two-year term; and 4. Recommend that the City Council authorize the City Manager, or his designee, to execute the agreement and any other documents necessary to effectuate the work described herein, including making minor and non -substantive changes and to execute the optional two-year extension subject to funding availability, need and acceptable performance.