12-14-2020 BPU RPT 03 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES • ' 191& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: DECEMBER 14, 2020 ITEM NO: 3 SUBJECT: SECOND AMENDMENT TO THE AGREEMENT FOR UTILITY LINE CLEARANCE AND VEGETATION MANAGEMENT SERVICE FOR CITYWIDE AREA WITH WEST COAST ARBORISTS, INC., TO EXTEND TERM ONE ADDITIONAL YEAR, ENDING OCTOBER 31, 2021, FOR AN ANNUAL AMOUNT NOT TO EXCEED $3,500,000 ISSUE: Consider the approval of the Second Amendment to the Agreement for Utility Line Clearance and Vegetation Management Service for Citywide Area with West Coast Arborists, Inc., of Anaheim, California, to extend term for one additional year, ending October 31, 2021, for the annual amount not to exceed $3,500,000, which is an increase of $800,000 from the previously approved annual amount of $2,700,000, with the total cost of the Agreement and the Amendment remaining within the previously approved total contract amount of $13,200,000 due to savings achieved in previous years. RECOMMENDATIONS: That the Board of Public Utilities: Approve the Second Amendment to the Agreement for Utility Line Clearance and Vegetation Management Service for Citywide Area with West Coast Arborists, Inc., for a one-year term extension, ending October 31, 2021, for the annual amount not to exceed $3,500,000; and 2. Authorize the City Manager, or designee, to execute the Second Amendment to the Agreement for Utility Line Clearance and Vegetation Management Service for Citywide Area with West Coast Arborists, Inc., including making minor and non -substantive changes. BACKGROUND: Utility line clearance tree trimming, and vegetation management is a vital function of Riverside Public Utilities (RPU) to maintain safe clearance between energized overhead electric lines and trees in accordance with state law, as generally set forth in California Public Utilities Commission's General Order 95 Rule 35. Proper tree and vegetation clearance help maintain public safety and reliability of electric service.