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W A T E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES • ' Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JULY 27, 2020 ITEM NO: 4 SUBJECT: RFP NO. 1987 LICENSE AGREEMENT FOR SUBSTATION DESIGN SOFTWARE WITH SPATIAL BUSINESS SYSTEMS INC. FOR A THREE-YEAR TERM IN THE AMOUNT OF $153,900 ISSUES: Approve a License Agreement in response to RFP No. 1987 for Substation Design Software with Spatial Business Systems Inc., of Lakewood, Colorado, in the amount of $153,900 for a three- year term; and approve future ongoing annual license renewal, subject to the availability of budgeted funds. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve a License Agreement in response to RFP No. 1987 for Substation Design Software with Spatial Business Systems Inc., of Lakewood, Colorado, in the amount of $153,900 for three-year term; 2. Authorize the City Manager, or designee, to execute the software license agreement, with Spatial Business Systems Inc., for a three-year term, including making minor and non - substantive changes; and 3. Approve future ongoing annual license renewal, subject to the availability of budgeted funds. BACKGROUND: As technology advances and more extensive power system protective schemes and automation schemes are integrated and employed at electrical substations, the design is becoming more complex and time-consuming as it requires the development of hundreds of electrical drawings, schematics, and wiring diagrams. The current state of substation engineering design and construction document creation has been a process that has made advances from pencil and paper to digital but has not included the automation of routine design functions. At the beginning of the 1990s, Substation Engineering standardized using Autodesk's AutoCAD software for substation physical design and substation