06-22-2020 BPU RPT 07 - Laserfiche WebLink

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0 A i E R = N E R (I Y I_ I F I RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: June 22, 2020 GENERAL MANAGER'S REPORT ITEM NO: 7 Riverside Public Utilities Water Consultants' Panel Update As of May 1, 2020 To streamline the bidding process for routine work, the Board of Public Utilities and the City Council voted to allow a Water Division Consultants' Panel to be established. The use of the Panel is beneficial in meeting deadlines related to design construction work and urgent repair or replacement of facilities. The Consultants' Panel is a list of companies that are pre -qualified to perform work on an as -needed basis through a Master Agreement. This saves time and money by simplifying the bidding process for specific types of routine work. When RPU determines a need to use the Consultants' Panel for new design work, the Purchasing Manager sends a bid solicitation with a set of specifications to the appropriate Panel consultants. Because members of the Consultants' Panel have already executed a three-year Master Agreement that includes the general and legal requirements of the contract, Consultants only have to address the technical aspects of the bid. The Consultants' Panel mechanism is typically used for projects that meet the following two criteria: 1) RPU Engineering does not have the ability or the resources needed to design the project within the period required; 2) and the cumulative value of supplemental agreements per consultant does not exceed $750,000 as per the term of the Master Agreement. Projects that deviate from these criteria proceed through the formal bidding process. The following tables report activity for the 2019 — 2021 Consultant Panel Update.