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w A i E R FNERGY I LIFE <br />PUBLIC U T I L I T i E S <br />BOARD OF PUBLIC UTILITIES <br />RIVERSIDE PUBLIC UTILITIES <br />Board Memorandum <br />DATE: JUNE 22, 2020 <br />ITEM NO: 3 <br />SUBJECT: ANNUAL PURCHASE ORDERS, EXISTING CONTRACT PURCHASE ORDERS, AND <br />ANNUALLY RECURRING EXPENDITURES FOR FISCAL YEAR 2020-21 TOTALING <br />$23,916,020 <br />ISSUE: <br />Approve certain expenditures over $50,000 as required by the City of Riverside Charter. <br />RECOMMENDATIONS: <br />That the Board of Public Utilities: <br />1. Approve 16 annual Electric and Water purchase orders for Fiscal Year 2020-21 with an estimated <br />total amount of $5,874,007, and authorize the City Manager, or designee, to award the purchase <br />orders for such procurements for the items designated; <br />2. Approve 14 annual Central Stores purchase orders for Fiscal Year 2020-21 with an estimated total <br />amount of $6,854,552, and authorize the City Manager, or designee, to award the purchase orders <br />for such procurements for the items designated; <br />3. Authorize 20% change order authority for the following purchase orders for Fiscal Year 2020-21: <br />WESCO, Cintas, Central Maloney, WEG, Federal Pacific, McAvoy and Markham and G&W <br />Electric; <br />4. Approve 30 purchase orders for existing contracts for Fiscal Year 2020-21 with an estimated total <br />amount of $7,855,051; and <br />5. Approve four (4) annually recurring expenditures for Fiscal Year 2020-21 with an estimated total <br />amount of $3,332,409. <br />BACKGROUND: <br />Riverside City Charter Section 1202(b) requires that the Board of Public Utilities (Board) approve all <br />expenditures in excess of $50,000. Purchasing Resolution No. 23256 (Purchasing Resolution) Section <br />404 entitled "Utilities Exception" recognizes that there are certain supplies and materials which are <br />"peculiar to the needs" of the City's Public Utilities Department (RPU) and may be acquired through an <br />open market procurement process, so long as the expenditures have been approved by the Board. <br />Categories for such supplies and materials are listed in that resolution. <br />DISCUSSION: <br />In accord with this authorization, RPU issues annual purchase orders for such goods and materials that <br />