11-25-2019 BPU RPT 11 - Laserfiche WebLink

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W A T E R E N E R G Y T I F F id& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: NOVEMBER 25, 2019 ITEM NO: 11 SUBJECT: APPROVE EXPENDITURE IN AMOUNT OF $763,148 FROM RPU AND $11,150 FROM CENTRAL STORES FOR THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR RFP NO. 1926 NETWORK REFRESH PROJECT SERVICES AND HARDWARE WITH VECTOR RESOURCES, INC., DOING BUSINESS AS VECTORUSA, FOR A TERM ENDING DECEMBER 31, 2021 ISSUE: Approve expenditure in the amount of $763,148 from RPU and $11,150 from Central Stores, plus a ten percent change order authorization, for the Professional Consultant Services Agreement for Request for Proposal 1926 Network Refresh Project Services and Hardware with Vector Resources, Inc., doing business as VectorUSA, of Rancho Cucamonga, California, for a term ending December 31, 2021 in an amount not -to -exceed $2,562,278.02. RECOMMENDATIONS: That the Board of Public Utilities approve an expenditure in the amount of $763,148 from RPU and $11,150 from Central Stores, including a 10% change order authority to that amount, for the Professional Consultant Services Agreement for Request for Proposal 1926 Network Refresh Project Services and Hardware, with Vector Resources, Inc., doing business as VectorUSA, of Rancho Cucamonga, California, for a term ending December 31, 2021 BACKGROUND: The City of Riverside has utilized its existing traditional network infrastructure for decades. The current equipment is twelve to fifteen years old. There is a lack of network redundancy for core City facilities leading to potential downtime. There is limited bandwidth, sub -optimal equipment, a lack of adequate network -based cybersecurity controls, and limited support including the inability to conduct updates for application and support requirements. In addition, the current network infrastructure is not scalable to meet new business demands. Current processes of responding to network demands is complex, costly, time consuming, and difficult to manage. Technology is ubiquitously infused in the City and Riverside Public Utilities (RPU) business services. All City technology service delivery relies on a network communications infrastructure. From notifying and dispatching public safety of emergencies and crimes, to notifying RPU customers and management of electrical outages, the City's network is a mission critical system. The City's current network equipment poses a business risk because it is no longer supported by the original manufacturer. This project upgrades the system to be reliable, resilient, faster, supported, more efficient and is scalable now and in the future, as the City continues to build and grow Riverside. This system will allow the City to quickly deploy new applications and services and securely add new and unique networked devices within the network, thus providing additional value into the future, while continuing to support all existing technology