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W A T E R E N E R G Y T I F F RIVERSIDE PUBLIC UTILITIES id& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: SEPTEMBER 23, 2019 ITEM NO: 7 SUBJECT: THIRD AMENDMENT TO MASTER AGREEMENTS FOR WATER DIVISION CONTRACTOR'S PAVING PANEL WITH ALL AMERICAN ASPHALT, HARDY AND HARPER, INC., R.J. NOBLE CO., AND MEDINA CONSTRUCTION FOR A THREE- YEAR EXTENSION ISSUE: Approve the Third Amendment to Master Agreements for the Water Division Contractor's Paving Panel with All American Asphalt, Hardy and Harper, Inc., R.J. Noble Co., and Medina Construction for a three- year extension. RECOMMENDATION: That the Board of Public Utilities approve the Third Amendment to Master Agreements for the Water Division Contractor's Paving Panel with All American Asphalt, of Corona, CA, Hardy and Harper, Inc., of Santa Ana, CA, R.J. Noble Co., of Orange, CA, and Medina Construction, of Riverside, CA, for a three- year extension. BACKGROUND: Riverside Public Utilities (RPU) constructs water pipeline replacement projects by hiring outside contractors and by using RPU's water construction crews. However, the water construction crews do not have the means to repave the trench area. When outside contractors are used, the contractor, as part of the scope of work, completes the trench repaving. In the past, RPU relied on the Public Works Department (PW) paving crews to perform the trench repaving for projects completed by the water construction crews. However, the PW paving crews became increasingly busy with other projects, making it difficult to schedule paving work in a timely manner. As a means to hire paving contractors in a more efficient and expedient fashion, the Board of Public Utilities (Board) recommended that the City Council (Council) establish the Water Division's Contractor Paving Panel (Panel) on November 19, 2010, and the Council subsequently approved the Panel on December 7, 2010. The Panel proved to be very successful as a means for RPU to repave the pipeline replacement projects, and on November 1, 2013, the Board approved the First Amendment to the Master Agreements for members of the Panel to extend the term for three -years through October 23, 2016. Subsequently, on September 26, 2016, the Board approved the Second Amendment to the Master Agreements, extending the term for an additional three -years, through October 23, 2019.