08-26-2019 BPU RPT 12 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: AUGUST 26, 2019 ITEM NO: 12 SUBJECT: PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR REQUEST FOR PROPOSAL NO. 1876 FOR HEATING VENTILATION AND AIR CONDITIONING MAINTENANCE AT RIVERSIDE POWER PLANTS WITH CONTROL AIR ENTERPRISE, DBA CONTROL AIR CONDITIONING SERVICE CORPORATION WITH A TERM ENDING ON JULY 1, 2024 IN THE AMOUNT OF $366,321. ISSUES: Approve a Professional Consultant services agreement for Request for Proposal No. 1876 for the Heating Ventilation and Air Conditioning Maintenance at Riverside Power Plants with Control Air Enterprise, dba Control Air Conditioning Service Corporation, of Anaheim, California, with a term ending on July 1, 2024 in the amount of $366,321. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve a Professional Consultant services agreement for Request for Proposal No. 1876 for the Heating Ventilation and Air Conditioning Maintenance at Riverside Power Plants with Control Air Enterprise, dba Control Air Conditioning Service Corporation, of Anaheim, California, with a term ending on July 1, 2024 in the amount of $366,321; and 2. Authorize the City Manager or designee to execute the Professional Consultant Services Agreement with Control Air Enterprise, dba Control Air Conditioning Service Corporation, including Making minor and non -substantive changes and to sign all documents and instruments necessary to complete the transaction. BACKGROUND: The City of Riverside owns and operates the Riverside Energy Resource Center (RERC), Springs and Clearwater power plants. These power generation facilities collectively produce 268 megawatts of electricity, which represents 30 percent of the City's summer peak demands for electricity. Numerous electronic components and devices, integral to each power plant's reliable operations, require temperature - controlled environments. A total of 52 air conditioners (AC) are commissioned at the three (3) generating facilities. Most of the installed units maintain ambient room temperatures at 72 degrees Fahrenheit and prevent critical components from overheating, especially during the summer months. The AC units have been in operation for over 10 years, and recent history indicates an increased need for repairs. Staff anticipates the maintenance trend to continue, including AC unit replacements when economically feasible. After extensive review, staff determined a multi-year term agreement with a vendor