08-26-2019 BPU RPT 08 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: AUGUST 26, 2019 ITEM NO: 8 SUBJECT: REQUEST FOR PROPOSAL NO. 1744 PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR THE FIBER MANAGEMENT SYSTEM SOFTWARE AND PROFESSIONAL SERVICES WITH ENGHOUSE NETWORKS, LLC FOR A THREE- YEAR TERM IN THE AMOUNT OF $334,750 AND WORK ORDER NO. 1711020 FOR A TOTAL CAPITAL EXPENDITURE OF $650,000 ISSUES: Reject as non-responsive the proposal submitted by SSP Innovations, LLC; approve a Professional Services Agreement in response to Request for Proposal No. 1744 for the Fiber Management System Software and Professional Services with EngHouse Networks, LLC, for a three-year term, in the amount of $334,750; and approve Work Order No. 1711020 for a total expenditure of $650,000. RECOMMENDATIONS: That the Board of Public Utilities: 1. Reject as non-responsive the proposal submitted by SSP Innovations, LLC of Centennial, Colorado, for the Fiber Management System Software and Professional Services; 2. Approve a Professional Services Agreement in response to Request for Proposal No. 1744 for the Fiber Management System Software and Professional Services with EngHouse Networks, LLC, of Markham, Ontario, Canada, for a three year term, in the amount of $334,750; 3. Authorize the City Manager, or designee, to execute the Professional Consultant Services Agreement, including making minor and non -substantive changes; and 4. Approve Work Order No. 1711020 for a total capital expenditure of $650,000 for the Fiber Management System Software and Professional Services Project. BACKGROUND: Riverside Public Utilities (RPU) operates an advanced broadband fiber-optic cable based network to communicate between its substations and control centers for the operation of our electric grid. Fiber optic cable is normally installed in bundles of 96, 192, 288 or 576 fibers. A typical communication path requires two fibers. As a result, RPU has many locations and paths throughout the City where it owns excess fiber. This excess fiber is not connected to electronic switches at either end, rendering it "dark". RPU can lease some of these excess fibers to third parties who install the electrons and "light" the fiber for communication use.