07-23-2018 BPU RPT 07 - Laserfiche WebLink

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W A T F R E N E R G Y L RIVERSIDE PUBLIC UTILITIES .�W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JULY 23, 2018 ITEM NO: 7 SUBJECT: MASTER AGREEMENTS FOR PROFESSIONAL CONSULTANT SERVICES FOR THE ESTABLISHMENT OF A CONSULTANT PANEL FOR ON-CALL SERVICES (RFQ 1710) FOR THE FOLLOWING, BUT NOT BE LIMITED TO: WATER RESOURCES PLANNING, ENGINEERING PLANNING AND DESIGN, CONSTRUCTION MANAGEMENT, SUPERVISORY CONTROL AND DATA ACQUISITION, LANDSCAPE ARCHITECTURAL DESIGN, AND WATER CONSERVATION SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS AND INITIATIVES FROM JULY 1, 2018 TO MAY 1, 2021, WITH AN OPTIONAL ONE YEAR EXTENSION ISSUE: Approve the Professional Consultant Services Master Agreements with the listed consultants for the establishment of a Consultant Panel for the term July 1, 2018, to May 1, 2021, with an optional one year extension, not -to -exceed a maximum single project cost of $500,000 and limited to a cumulative total fee of $750,000 per consultant. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the Professional Consultant Services Master Agreements with the listed consultants for the establishment of a Consultant Panel for the term July 1, 2018, to May 1, 2021, with an optional one year extension, not -to -exceed a maximum single project cost of $500,000, and limited to a cumulative total fee of $750,000 per consultant; and 2. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Master Agreements for the Consultant Panel including making minor and non -substantive changes and the one year contract extensions. BACKGROUND: Under City Charter section 1202(b), the Board has the authority to award contracts for professional services. Under City Purchasing Resolution 23256, the City Council has required that such services be competitively procured, but has delegated the authority to the City Manager to administer that process. Under the Consultant Panel, such services will be competitively procured by seeking proposals from the Consultant Panel in accord with City Manager -approved procedures. The Consultant Panel differs from the recently -approved Construction Panels in that the latter required the City Council to waive the formal competitive procurement procedure for construction projects set forth in Charter section 1109. Here, the City Council is not required to waive the requirements of Section 1109, as that section only applies to construction projects, not professional services. Page 45