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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: July 22, 2019 ITEM NO: SUBJECT: PROFESSIONAL CONSULTANT SERVICES AGREEMENT IN RESPONSE TO REQUEST FOR PROPOSAL NO. 1901 FOR SMART IRRIGATION CONTROLLER, HIGH -EFFICIENCY SPRINKLER NOZZLE DIRECT -INSTALL AND WATER MANAGEMENT SERVICES PROGRAM WITH VALLEY SOIL, INC. IN THE AMOUNT OF $600,000 FOR AN INITIAL THREE-YEAR TERM ENDING JUNE 30, 2022 WITH ONE OPTION TO EXTEND FOR TWO ADDITIONAL YEARS IN AN AMOUNT UP TO $200,000 PER YEAR ISSUE: Approve a Professional Consultant Services Agreement in response to Request for Proposal No. 1901 for the Smart Irrigation Controller, High -Efficiency Sprinkler Nozzle Direct -Install and Water Management Services Program with Valley Soil, Inc., of Temecula, California, in the amount of $600,000 for an initial three-year term ending June 30, 2022 with one (1) option to extend for two (2) additional years in an amount up to $200,000 per year. RECOMMENDATIONS: That the Board of Public Utilities: Approve a Professional Services Agreement in response to Request for Proposal No. 1901 for the Smart Irrigation Controller, High -Efficiency Sprinkler Nozzle Direct -Install and Water Management Services Program with Valley Soil, Inc., of Temecula, California, in the amount of $600,000 for an initial three-year term ending June 30, 2022 with one (1) option to extend for two (2) additional years in an amount up to $200,000 per year; and 2. Authorize the City Manager, or designee, to execute the agreement including the ability to execute amendments for extensions outlined in the Agreement, subject to the ability of budgeted funds of up to $200,000 per extension year, make minor and non -substantive changes as necessary, sign all documents and instruments necessary to complete the transaction, and otherwise terminate the Agreement pursuant to the Agreement provisions. BACKGROUND: In 2011, Riverside Public Utilities (RPU) launched the Smart Irrigation Program (SIP) as part of the water utility's effort to achieve mandated water conservation goals established by the State of California in 2009 through Senate Bill X7-7. The goal of this program was to help RPU's largest residential and commercial water users to conserve water and improve landscape irrigation efficiency through free irrigation evaluations and professionally installed weather -based irrigation controllers (WBICs) and high -efficiency nozzles.