07-22-2019 BPU RPT 08 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JULY 22, 2019 ITEM NO: SUBJECT: RFP -1890 FOR ENERGY DELIVERY CONSULTING SERVICES — 15 MASTER PROFESSIONAL CONSULTANT SERVICES AGREEMENTS FOR CONSULTANT PANEL FOR THREE-YEAR TERM, WITH OPTIONS TO EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS, IN AN AMOUNT OF $2,000,000 PER CONSULTANT ISSUES: Approve 15 Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel in response to RFP -1890 for Energy Delivery Consultant Services for various Public Utilities Capital projects with a compensation limit of $2,000,000 per consultant for a three-year contract term, with options to extend for two additional one-year terms. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve 15 Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel in response to RFP -1890 for Energy Delivery Consultant Services for various Public Utilities Capital projects with a compensation limit of $2,000,000 per consultant for a three- year contract term, with options to extend for two additional one-year terms; and 2. Authorize the City Manager, or designee, to execute the Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel with each of the 15 consultant firms listed herein including making minor non -substantive changes, execute supplemental agreements with each consultant firm listed herein, upon Board of Public Utilities work order approval, and terminate, upon mutual consent, any Master Agreement. BACKGROUND: In April 2003, Riverside Public Utilities (RPU) began extensively using a professional services panel of consultants, referred to herein as the Consultant Panel, to provide engineering services for energy delivery projects. RPU has had excellent success with the Consultant Panel and the need for these services continues. The Consultant Panel provides a ready list of staff and expertise to draw upon for projects that require professional services. When outside services are needed, engineering staff prepares the project scope of work and presents to Board of Public Utilities (Board) for work order approval. Staff then requests proposals from the consultants that are qualified in the particular category to provide the services needed. Staff awards work based on proposals submitted and evaluates the consultant's scope of work understanding, assigned personnel, expertise, current workload, and costs to perform the work. A supplemental agreement is then developed and executed by the City Manager, or designee, having the authority to approve supplemental agreements with Board work order approval.