06-12-2017 BPU RPT 11 - Laserfiche WebLink

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0 T F R F N F R (,) i RIVERSIDE PUBLIC UTILITIES . Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: JUNE 12, 2017 ITEM NO: 11 SUBJECT: FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL EVOLUTION, INC. TO EXTEND THE TERM FOR ADDITIONAL YEAR AND ADD $724,000 FOR THE ADDITIONAL SERVICES NEEDED FOR PHASE II OF THE OPERATIONAL DATA MANAGEMENT SYSTEM, TOTAL CONTRACT AMOUNT OF $1,422,000; INCREASE WORK ORDER NO. 1619634 IN THE AMOUNT OF $1,350,000 FOR A TOTAL OF $4,907,000 ISSUES: Approve the First Amendment to Professional Services Agreement with Industrial Evolution, Inc. to extend the term for one year and add $724,000 for the additional implementation support services for Phase II of the Operational Data Management System, total contract amount of $1,422,000 and increase Work Order No. 1619634 by $1,350,000 for a total of $4,907,000. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the amendment to the Professional Services Agreement with Industrial Evolution, Inc. for one additional year and authorize the City Manager or his designee to execute the agreement with an increase of $724,000 for a total amount of $1,422,000; and 2. Approve the increase to Work Order No. 1619634 in the amount of $1,350,000 for Phase 11 of the Operational Data Management System Project, bringing the overall project and work order total to $4,907,000. BACKGROUND: Riverside Public Utilities (RPU) has committed itself to a new vision of a strong, efficient, customer - focused utility that effectively utilizes systems and technologies to deliver products and services more effectively than ever before. In order to deliver on this promise it needs to embark on streamlining, automating, and generally improving all of its key business processes. RPU developed a Strategic Technology Plan (Plan) under the guidance of the General Manager and with the assistance of a consultant, Leidos, Inc. In 2015, the Plan was completed and adopted by the Board. The Plan outlines the strategic technology vision recognizing the crucial role of technology in improving operational efficiency, reliability, and customer satisfaction as well as supporting the broader initiatives in the area of economic development and community service to Riverside citizenry. Twenty-two advanced operational technology projects were outlined in the Plan, including the Operational Data Management System (ODMS).