05-22-2017 BPU RPT 12 - Laserfiche WebLink

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W A I E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E 5 BOARD OF PUBLIC UTILITIES DATE: MAY 22, 2017 ITEM NO: 12 SUBJECT: SAS MASTER LICENSE AGREEMENT TO LICENSE THE SAS OFFICE ANALYTICS SOFTWARE PACKAGE IN THE AMOUNT OF $98,320 FOR ONE YEAR ISSUE: Approve the Master Software License Agreement with SAS Institute Inc. for an Enterprise server version of the SAS Office Analytics software platform in the amount of $98,320 for one year. RECOMMENDATIONS: That the Board of Public Utilities: Approve the Master Software License Agreement and Supplement Agreement with SAS Institute Inc. to license an Enterprise server version of a bundled SAS Office Analytics software platform on behalf of Riverside Public Utilities for an initial amount of $98,320 which includes the primary software licensing costs ($65,870), supplemental software installation and training support ($11,950), and anticipated Innovation and Technology Department hardware costs ($20,500); and 2. Authorize the City Manager, or his designee, to execute the Master Software License Agreement and Supplement Agreement with SAS Institute Inc. BACKGROUND: Statistical Analysis System (SAS) is one of the most widely adopted statistical analysis and data processing software packages commercially available. Within the Power Resources Division, SAS has been used as an instrumental tool for data analysis, processing, reporting and advanced analytics for the last six years. DISCUSSION: Riverside Public Utilities (RPU) currently pays for ten SAS desktop (individual PC) licenses. A key goal of the Utility 2.0 data analytics paradigm is to significantly increase the number of employees who have access to this analytical software platform. However, under the current SAS licensing arrangement, RPU needs to purchase a new PC SAS license for each additional analyst who wishes to use the software. Due to the need for additional licensing, the Power Resources Division investigated the advantages of alternatively licensing a SAS Office Analytics Server platform, rather than continuing to purchase additional PC licenses. This server based SAS suite includes all of the PC SAS functionalities, along with the additional advantages of a server -based enterprise environment that would extend SAS to all staff across the entire utility. The SAS Office Analytics server licensing agreement will initially cost $65,870 for enterprise licenses and will have a future ongoing annual maintenance support cost of $20,342. RPU currently pays $18,639 for