04-24-2017 BPU RPT 7 - Laserfiche WebLink

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W A I R h N h B L Y I. I F F RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: APRIL 24, 2017 ITEM NO: 7 SUBJECT: PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH KENNEDY/JENKS CONSULTANTS OF IRVINE, CALIFORNIA, FOR DEVELOPMENT OF A WATER SYSTEM HYDRAULIC MODEL FROM REQUEST FOR PROPOSAL NO. DSM0002 — IN THE AMOUNT OF $200,810 ISSUES: Approve the Professional Consultant Services Agreement with Kennedy/Jenks Consultants of Irvine, California, for the Development of a Water System Hydraulic Model for Riverside Public Utilities in the amount of $200,810. RECOMMENDATIONS: That the Board of Public Utilities: 1 Approve the Professional Consultant Services Agreement with Kennedy/Jenks Consultants of Irvine, California, for the Development of a Water System Hydraulic Model for Riverside Public Utilities in the amount of $200,810; and 2 Authorize the City Manager or his designee to execute the Professional Consultant Services Agreement with Kennedy/Jenks Consultants of Irvine, California. BACKGROUND: Riverside Public Utilities (RPU) owns and operates a complex water system that contains approximately 920 miles of pipeline, 40 booster stations, 54 potable wells, and 16 reservoirs. Key operational and infrastructure planning decisions require utilization of a robust and well -calibrated computerized hydraulic model that correctly simulates RPU's water system. RPU's original hydraulic model was built in 2004 as part of the 2005 Water System Master Plan. In 2009, RPU staff updated the hydraulic model with new facilities and recalibrated the hydraulic model for 2009 demand conditions. The California drought and State's conservation mandates have changed the demand conditions significantly from 2009. Staff is unable to rely on the current hydraulic model for operational and infrastructure planning due to deviations between the hydraulic model results and the field data. Updating the current model will not be cost effective as the underlying Geographic Information System's data and technology have changed substantially. Building a new hydraulic model is a more prudent option. On December 18, 2016, RPU issued a request for proposal (RFP) No. DSM0002 and received six proposals before the deadline of submission on January 12, 2017. Staff evaluated and shortlisted three consultants for interviews following the selection criteria outlined in the RFP. Kennedy/Jenks Consultants were selected as the most qualified team to perform the work based on their qualifications, experience, project approach, and ability to meet the project timeline at a fair and reasonable cost.