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W A I R h N h B L Y I. l F F
<br />WON
<br />PUBLIC UTILITIES
<br />BOARD OF PUBLIC UTILITIES
<br />RIVERSIDE PUBLIC UTILITIES
<br />Board Memorandum
<br />DATE: APRIL 10, 2017
<br />ITEM NO: 9
<br />SUBJECT: APPROVE THE EXPENDITURES FOR THE CITY OF RIVERSIDE'S COMPUTRONIX
<br />PERMIT SOFTWARE UPGRADE PROJECT, INITIAL ALLOCATION OF $135,915
<br />FROM WATER AND $332,756 FROM ELECTRIC, AND AN INCREASED AMOUNT
<br />FOR ADDITIONAL SOFTWARE SERVICES FOR THE WATER DEPARTMENT NOT TO
<br />EXCEED $119,050
<br />ISSUE:
<br />Approve the expenditures for the City's Computronix permit software upgrade project, of which Water's
<br />and Electric Department's initial share allocation was $135,915 and $332,756, respectively, and an
<br />increased amount not to exceed $119,050 for additional software services for the Water Department.
<br />RECOMMENDATION:
<br />That the Board of Public Utilities approve the initial expenditures for the City Computronix permit
<br />software upgrade project, of which the Water and Electric Department's initial share allocation was
<br />$135,915 and $332,756, respectively; and an increased amount, not to exceed $119,050, for additional
<br />software services for the Water Department.
<br />BACKGROUND:
<br />As a key implementation measure of the City's Business Ready Riverside 2.0 strategy, the City Council
<br />approved the replacement of the City's legacy permitting software, Permits Plus, with POSSE software, a
<br />product by Computronix (U.S.A.), Inc. (CX). The City's permitting system is utilized to support residents,
<br />land developers, and contractors to obtain building permits, land use entitlements, street opening
<br />permits, fire permits, and utility permits, to name a few. The permitting software upgrade is a critical
<br />component to the Business Ready Riverside 2.0 strategy as it achieves needed modernization,
<br />transparency, efficiency, and accountability goals established and expected by the development
<br />community and further allows applicants the ability to initiate permits and in some cases obtain permits
<br />online.
<br />On October 6, 2015, City Council approved a contract with CX for the permitting software replacement
<br />and supplemental appropriations totaling $2,274,488, of which Water's and Electric's share allocation
<br />was $135,915 and $332,756, respectively. The Utilities' share was specifically budgeted as Computer
<br />System Upgrades in the Electric and Water Department's in the operating budget for fiscal year 2015/16.
<br />The overall operating budget of the Electric and Water Funds was approved by the Board of Public
<br />Utilities on April 17, 2015 and City Council on June 23, 2015. .
<br />DISCUSSION
<br />The City is leading the CX software implementation through the Community and Economic Development
<br />Department (CEDD) in two phases. Phase one of the implementation consists of the Building and Safety
<br />Division's building permit process which includes Riverside Public Utilities (RPU) Electric Department.
<br />Phase two of the implementation includes the Planning Division, Fire Department, Public Works
<br />Department, and RPU Water Department permits.
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