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02-27-2017 BPU RPT 17
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02-27-2017 BPU AGENDA
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WATER I ENERGY L I F E <br />E3I <br />69& <br />PUBLIC UTILITIES <br />BOARD OF PUBLIC UTILITIES <br />RIVERSIDE PUBLIC UTILITIES <br />Board Memorandum <br />DATE: FEBRUARY 27, 2017 <br />GENERAL MANAGER'S REPORT <br />ITEM NO: 17 <br />Riverside Public Utilities <br />Electric Consultants' Panel Update <br />As of <br />January 2017 <br />To streamline the bidding process for routine work, the Board of Public Utilities and the City <br />Council voted to allow an Electric Division Consultants' Panel to be established. The use of the <br />Panel is beneficial in meeting deadlines related to design, construction work and urgent repair or <br />replacement of facilities. The Consultants' Panel is a list of companies that are pre -qualified to <br />perform design work on an as -needed basis through a Master Agreement. This saves time and <br />money by simplifying the bidding process for specific types of routine work. <br />When RPU determines a need to use the Consultants' Panel for new design work, a bid <br />solicitation with a set of specifications are sent to the appropriate Panel consultants by the <br />Purchasing Manager. Because members of the Consultants' Panel have already executed a <br />Master Agreement that includes the general and legal requirements of the contract, they only <br />have to address the technical aspects of the bid. The Consultants' Panel mechanism is typically <br />used for projects that meet the following two criteria: 1) RPU Engineering does not have the <br />ability or the resources needed to design the project within the time frame required; 2) and the <br />cumulative value of supplemental agreements per consultant does not exceed $2 million dollars <br />as per the term of the Master Agreement. Projects that deviate from these criteria proceed <br />through the formal bidding process. <br />
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