02-13-2017 BPU RPT 08 - Laserfiche WebLink

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W A T E R E N E R C Y I WI& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: FEBRUARY 13, 2017 ITEM NO: 8 SUBJECT: REQUEST FOR PROPOSAL NO 1602 FOR THE ENERGY DELIVERY CONSULTANT PANEL, PROFESSIONAL CONSULTANT SERVICE AGREEMENTS TO PROVIDE ENERGY DELIVERY ENGINEERING SERVICES, FOR A TERM ENDING JUNE 30, 2019 - TOTAL NOT TO EXCEED $2,000,000 PER CONSULTANT ISSUES: Approve the Professional Consultant Services Agreements from Request for Proposal No. 1602 for the Energy Delivery Consultant Panel to provide energy delivery engineering services for a term ending June 30, 2019, and for a total not to exceed compensation of $2,000,000 per consultant. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the Professional Consultant Services Agreements for the Energy Delivery Consultant Panel to provide energy delivery engineering services for a term ending June 30, 2019, and for a total not to exceed compensation of $2,000,000 per consultant; and 2. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreements for the Energy Delivery Consultant Panel and related documents with all selected firms. BACKGROUND: In April 2003, Riverside Public Utilities (RPU) began extensive use of a professional services panel of consultants (Consultant Panel) to provide engineering services for energy delivery projects. RPU has been using Consultant Panels for more than seventeen years. Panels provide RPU with a list of qualified firms that are able provide the staff and expertise needed for projects that require outside professional services. This method greatly reduces the amount of time and expense that would be spent to issued request for proposals (RFPs) on each project. When external services are needed, staff requests proposals from the list of authorized panel consultants. The proposals are evaluated based on the consultant's understanding of the scope of work, assigned personnel and their expertise and current work load, and costs to perform the work. Once the proposal is selected, a supplemental agreement is created for the specific project. The Board of Public Utilities (Board) approves the work order for the capital expenditure specific to the project which includes the identification of panel services and/or the supplemental agreement. The list of all panel projects and amounts is provided monthly to the Board as an agenda item.